Assistant Project Managers

1 day ago

Newcastle, New South Wales, Australia Port Stephens Council Full time $60,000 - $120,000 per year

Company Description

Founded in Newcastle NSW in 2021, Loyalty Management Solutions (Loyalty) is a specialist project consulting and advisory firm delivering facility and infrastructure services to the construction and property industries.​

From pre-inception to the planning phase right through to project delivery and completion, we've got you covered. ​

As experts in steering capital projects through all stages, we enjoy partnering with our clients to add value to their projects ensuring they, and the surrounding community, prosper. ​

Loyalty stands apart through its proven expertise in front-end business case development and project advisory. This enables our team to shape strategic solutions to delivery successful project outcomes. ​

Project Management Consultancy | Loyalty Management Solutions

Role Description

The
Assistant Project Manager (Client-Side)
plays a key role in supporting the successful delivery of projects on behalf of the client. This role ensures that the client's objectives, quality standards, timelines, and budgets are achieved through effective coordination between design, construction, and consultant teams. The Assistant PM acts as an extension of the client's organisation — safeguarding their interests, ensuring compliance with project governance, and maintaining transparent communication with all stakeholders.

Key Responsibilities

1. Project Coordination & Support

  • Assist the Project Manager in planning, scheduling, and tracking project milestones.
  • Support day-to-day project management activities, ensuring alignment with the client's goals and contractual obligations.
  • Prepare and maintain project documentation, including meeting minutes, status reports, and risk registers.
  • Coordinate between consultants, contractors, and client stakeholders to ensure timely information flow.

2. Budget & Cost Control

  • Assist in the preparation and review of project budgets, cost plans, and cashflows.
  • Support monitoring of project expenditure and report any variances to the Project Manager.
  • Review and track invoices, variations, and change requests for compliance with contract terms.

3. Schedule Management

  • Track project progress against key milestones.
  • Coordinate with consultants and contractors to update schedules and flag potential delays.
  • Support mitigation planning and escalation where timelines are at risk.

4. Quality & Compliance

  • Assist in monitoring design and construction quality to ensure compliance with client requirements, specifications, and regulatory standards.
  • Support preparation of quality audits, site inspections, and sign-offs.
  • Ensure adherence to safety and environmental standards.

5. Stakeholder Management

  • Facilitate clear and timely communication between all project stakeholders.
  • Organize and participate in project meetings, recording action items and tracking resolutions.
  • Maintain a positive relationship with client representatives, consultants, and contractors.

6. Reporting & Documentation

  • Prepare project status reports, dashboards, and executive summaries for client review.
  • Maintain accurate project records, including correspondence, approvals, and decision logs.
  • Support risk and issue management processes, ensuring proactive identification and mitigation.

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