Current jobs related to Reception/ Office Administration Ed Support Level 1-Range 2 - East Gippsland - Victorian Government

Overview

Work Type: Fixed-term - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 2

Occupation: Administration

Location: Gippsland - Wellington

Reference:

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

School Holiday attendance is not a requirement for this position.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Compass post to the school community
• Sale College newsletter
• Sale College Website - make sure content and documents are regularly updated
• Social Media¿ notifications / events
• Yearbook ¿ collated throughout the year
• School Signs¿ keep updated
• Make school announcements
• CSEF applications and SSR entering and ordering

General Administration

• Ensure parents, students and visitors are attended to in a friendly and timely manner, both in person and via the phone.
• Manage the processing of student admissions, registrations, enrolments and transfers
• Maintain and update office records, enrolment data, diary records, and basic written records
• Update Student records on CASES
• Order stationary and photocopying paper
• Opening and distributing mail and processing outgoing mail. Take delivery of parcels and arrange their distribution
• Monitor and maintain visitor sign in Compass, ensuring relevant documentation (ie. WWC card/ VIT card) is sighted and copied for all visitors to the College.
• Receipting of cash/EFTPOS payments received at reception on CASES21.
• Provide general office support to colleagues as needed.
• Contact parents, emergency services, allied and community health as required.
• Assess and administer first aid to students if required
• Maintain accident/illness Register and enter data according to DE requirements.
• Provide required level of administrative support for school events, functions, and projects
• Any ad hoc duties as required

Accounts Receivable

• Reconcile attendance of excursions with CASES21 & Compass, ensuring both databases are accurate with any discrepancies actioned accordingly and charges removed in a timely manner.
• Liaise with the teacher in charge of excursion/camp regarding payments.
• Process/allocate credits - CSEF/ SSB.
• Distribution of family statements as required and following up any discrepancies as necessary, assisting families with queries and support.

Accounts Payable

• Entry of orders onto CASES21

General expectations

• Ensure the reception area is tidy, presentable, and well-stocked with necessary supplies
• Comply with the College¿s policies and procedures
• Maintain a healthy and safe working environment in accordance with DE OH&S requirements.
• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork and liaise with school staff in regard to support requirements
• Promote the safety and wellbeing of all students and demonstrate commitment to protecting students from abuse or harm at Sale College, in accordance with legal obligations including child safe standards.
• Undertake other duties relevant to the field of responsibility as requested by the Business Manager or Principal

This position description describes in general terms the normal duties which the Administration Officer is expected to undertake. However, the duties described may vary or be amended from time to time without changing the level of responsibility associated with the position.

Professional expectations

• Work within relevant OH&S guidelines and policies
• Develop positive, respectful relationships with staff, parents and students
• Take pride in the quality of work
• Be punctual and reliable
• Ability to work alone without direct supervision where required
• Follow direction and complete requests from the Executive Team and relevant line manager
• Use school and DE software programs as required by the role

Requirements

• Current Working with Children Check - Employee

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

Applicants please note:

APPLICANTS SHOULD PROVIDE CONTACT DETAILS FOR AT LEAST 3 REFEREES INCLUDING EMAIL ADDRESS AND A MOBILE TELEPHONE NUMBER.

REFEREES OTHER THAN THOSE NOMINATED MAY BE CONTACTED

Applicants should note that this job description will be reviewed annually by the Principal and may change by negotiation as a result of modifications to the school's strategic intent.

Conditions of Employment

This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.

Location Profile

Sale, situated in East Gippsland, is a vibrant regional centre nestled between the Ninety-Mile Beach and the Great Dividing Range. With a population of around 15,000, it's a perfect spot for nature enthusiasts who love the mountains, rivers, or the coast, and the diverse lifestyles they offer.

Sale College aims to be known as a compassionate community that includes staff, students, parents, and guardians. Their mission is to provide outstanding programs and services designed to nurture confident students capable of realizing their potential and becoming valued members of the community.

Vision: Sale College envisions being an educational leader that is highly effective, striving to deliver exceptional outcomes in Student Achievement, Personal Attributes, and Qualities as Learners.

Aim: The goal is for every student to learn, achieve, and succeed, making a positive difference.

Values: Sale College is committed to instilling three core values (Respect, Achievement, and Belonging) in students, enabling them to become valued members of the community.

The college has two campuses: the Macalister Campus, centrally located in Sale's business district, hosts all Year 10 and VCE students, while the Guthridge Campus, situated three kilometres east of the town centre on a seven-hectare site, caters to students from Years 7-9.

Sale College offers a high-quality curriculum covering eight areas: English, Maths, Science, Technology, Humanities, Languages Other Than English (LOTE), Art, and Physical Education & Health. These are in accordance with the Victorian Curriculum, Victorian Certificate of Education (VCE), and VCE Vocational Major (VM).

For students at Year 7 to 9 levels, the college has highly successful Select Entry Accelerated Learning (SEAL) Programs, Literacy and Numeracy Intervention Programs, and a structured Year 7 and 8 program allowing more time with fewer teachers. In Year 9, students participate in a Personal Learning program. At the senior level, students access a broad, comprehensive curriculum, providing pathways to employment, further education, and tertiary entrance through the VCE and Applied Learning program. The college also operates a Vocational Education & Training (VET) program in conjunction with Federation Training and other smaller Registered Training Organisations, establishing community partnerships within the Wellington Shire.

Students at Sale College benefit from a 1:1 netbook program and have access to a wide range of extracurricular activities, including a highly regarded Instrumental Music program.

Sale College has a guaranteed and viable curriculum developed around the Learning Architecture, incorporating instructional strategies like the Gradual Release of Responsibility, underpinned by PLC structures and protocols to improve student outcomes through collaboration and data utilization.

The college adopts a team-based approach to student learning and wellbeing from years 7 to 12. Learning Team Leaders collaborate with groups of staff within these teams to build strong relationships with students and gain a deep understanding of student needs.

To ensure a safe, supportive, and secure environment, Sale College employs an effective network of programs and organizational structures. Student management plans focus on positive reinforcement, clearly defined expectations, and consequences that encourage students to take responsibility for their actions. This is achieved through a restorative practice approach and School Wide Positive Support.

For more information about Sale College, please visit their website at

Applications close Tuesday 2 September 2025 at 11.59pm

Posted

20 August 2025

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