Sales Administrator

2 weeks ago

Yarraville, Victoria, Australia Nicholas Scott Real Estate Full time $60,000 - $80,000 per year

Join a highly successful and dynamic Real Estate team based in the heart of Yarraville We're looking for an organised, tech-savvy Sales Administrator who thrives in a fast-paced environment and can juggle multiple priorities with ease. You'll play a pivotal role in supporting our high-performing sales team — managing the entire sales process from listing to settlement, ensuring every detail runs smoothly, and delivering outstanding service to our clients and partners.


Key Responsibilities:
  • Prepare and distribute daily sales reports and updates for management and agents.
  • Set up new sales listings across company systems and external platforms.
  • Manage each property sale from start to finish, ensuring all documentation and milestones are completed accurately and on time.
  • Upload and maintain all required sales documentation from agents, ensuring compliance and accessibility.
  • Coordinate property marketing — book and manage stylists, photographers, and videographers as required.
  • Oversee back-end system management for both agent personal websites and the company website.
  • Attend appointments and assist agents on-site when requested.
  • Liaise professionally with conveyancers, solicitors, tradespeople, vendors, and buyers to ensure smooth communication and positive outcomes.

  • Maintain and manage various digital systems, including:

  • AgentBox

  • Real Time
  • Control Board
  • YouTube
  • Dropbox
  • Squarespace

Skills & Attributes:
  • Proven ability to multitask and prioritise effectively in a fast-paced environment.
  • Strong attention to detail and organisational skills.
  • Excellent communication and customer service skills — confident dealing with a wide range of stakeholders.
  • Tech-savvy with experience using CRM and online property management systems.
  • A proactive, solutions-focused mindset with a passion for real estate and team success.
  • Professional presentation and a positive, can-do attitude.

Why Join Us:

You'll be part of a thriving Yarraville real estate agency known for excellence, collaboration, and community spirit. This role offers genuine variety, autonomy, and the chance to work with a supportive, high-energy team that values initiative and precision.

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