Executive Assistant – Pathology Operations

Employment Type: Temporary Full Time up to February 2026 with potential availability of ongoing employment

Position Classification: Health Manager Level 1

Remuneration: $84, $112,331.00 per annum plus superannuation

Hours Per Week: 38

Requisition ID: REQ595509

Location: Royal North Shore Hospital

Applications close: 24th August :59pm

About the opportunity

Are you an experienced Executive Assistant ready to step into a high-impact role within NSW Health Pathology? We are seeking a proactive and highly organised professional to provide executive-level support in a dynamic, fast-paced environment. This is a temporary full-time opportunity where your exceptional organisational skills and initiative will be essential in supporting the day-to-day operations of our senior leaders. You will play a key role in managing complex diaries, coordinating travel and events, preparing executive correspondence and briefings, and supporting strategic initiatives—ensuring everything runs smoothly and professionally, even in the busiest of times.

This role offers the opportunity to work closely with senior leaders and contribute to the success of a vital public health service. You will be trusted to manage competing priorities, handle confidential matters with discretion, and act as a reliable point of contact across internal and external stakeholders. If you're driven, adaptable and thrive in an environment where your attention to detail and forward-thinking approach makes a real difference, we'd love to hear from you. Join a collaborative team where your expertise will be valued and your contribution impactful.

What we can offer you

• Accrued Days Off in addition to Annual Leave
• Generous salary packaging options and other fringe benefits
• Corporate wellbeing programs, including the Fitness Passport
• Learning and development opportunities, including in-house training with RTO My Health Learning

What you'll be doing

The Executive Assistant provides high-level organisational and administrative support to member(s) of the NSW Health Pathology executive and proactively ensures that all portfolio administrative responsibilities are undertaken in an efficient, professional and timely manner.

Interested in joining Australia's largest public pathology service? Apply now by addressing the following questions:

• Extensive experience in providing highly organised and efficient executive administrative support including diary management at an executive level and the provision of secretariat support for meetings
• Advanced proficiency in using PC based software at an advanced level including Microsoft Office (Word, Excel, PowerPoint, Project, Outlook), SharePoint and network operations.
• High level communication skills, including sound interpersonal and negotiation skills, the ability to liaise with staff and health professionals at all levels and work cohesively within teams
• Proven ability to work independently, exercise initiative and sound judgement and prioritise workload to respond and adapt to changing priorities and demands in a multidisciplinary work environment.
• Sound understanding of the demands and environment of the health system, including the need for confidentiality and discretion in issues management, preferably with experience working in a similar role in a complex organisation.
• High level ability to develop, implement and/or enhance office administrative systems and processes.

Need more information?

1) Click here for the Position Description

2) Find out more about applying for this position

For role related queries or questions contact Kristopher Avery on

Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases

This is a Category A position. All Category A applicants must read and understand NSW Health Policy Directive PD2024_015 Occupational Assessment, Screening and Vaccination Against Specified Diseases. All recruits must agree to comply with the requirements outlined in this policy. All recruits must provide evidence against specified diseases and comply with the requirements of this policy at their own cost prior to appointment.

New to NSW Health Pathology?

The preferred candidate may be required to undergo a functional assessment prior to appointment.

Talent Pool

If the selection panel identifies more than one suitable candidate for the role, an eligibility list will be created for future temporary and casual vacancies.

Our Commitment to Diversity and Inclusion

NSW Health Pathology is an equal opportunity employer committed to creating an inclusive workplace. We seek to recruit from diverse applicants and create teams with skills, perspectives and experiences that complement each other at work. We welcome suitably qualified applicants regardless of age, ethnicity, socio-cultural background, disability, sexual orientation or gender identity.