Business Unit Administrator

Join a Growing Team at Omexom

At Omexom, we're part of the VINCI Group, a global leader in energy, infrastructure, and construction. With a strong presence in over 120 countries, we're proud to deliver reliable and safe solutions to our customers in the Victorian Distribution network. We're expanding and looking for passionate, skilled individuals to be a part of our journey as we continue to grow and innovate.

About the Opportunity

Omexom is seeking a full-time Business Unit Administrator to join our environmentally friendly, Smart Lighting and Sustainable Cities team in our Canberra office. This is a key support role, ideal for someone with experience in project administration or coordination—or for a detail-oriented professional who has supported teams in finance, procurement, data entry, or general office administration.

This is a dynamic and varied role reporting to the Business Unit General Manager of the ACT Business Unit, offering the opportunity to contribute meaningfully to our green projects and operations. If you're looking for a full-time position in a supportive and professional environment, based in Canberra, we'd love to hear from you.

What's In It for You:

• Competitive salary package with ongoing career progression opportunities.
• Employee benefits including access to the Vinci employee share program, wellness programs, and professional development opportunities.
• Annual performance bonuses
• Free onsite car parking and additional perks to enhance your work experience.

Your Role & Key Responsibilities: ​

• Ensure compliance with internal procedures and policies
• Assist with reports, timesheets, and basic finance tasks (e.g. accounts payable/receivable)
• Coordinate meetings, prepare minutes, and perform general administrative tasks
• Maintain accurate data and documentation for contracts and projects
• Assist with incident reporting and compliance documentation and liaise with internal teams and external stakeholders
• Support client invoicing and variation tracking
• Coordinate training and maintain HR records
• Ensure documentation for compliance and audit requirements is current
• Assist with tenders, travel arrangements, and office supply management
• Monitor group communications and respond to inquiries
• Provide general support to the Business Unit Manager as required

To be successful, you will have:

• Friendly, proactive, and eager to learn with a "can-do" attitude
• Strong customer service focus and excellent communication skills
• Highly organized with good attention to detail
• Comfortable using Microsoft Office (especially Outlook, Excel, Teams)
• Able to learn new systems and processes quickly
• Basic understanding of finance and procurement is sufficient
• Able to manage multiple tasks and priorities in a busy environment
• Works well independently and as part of a team
• Customer service skills and experience
• Ability to work in a team environment and interact with a diverse group of people

Benefits

• Competitive salary package
• Annual performance bonuses
• Free onsite car parking
• Employee Assistance Program
• Superannuation salary sacrifice
• Employee share program
• All PPE provided
• Great office support

If you thrive in a fast-paced environment where no two days are the same, and you're excited to be part of a global business, this is your opportunity.

Join a growing company with strong international connections and the backing of a global parent. You'll enjoy a diverse and rewarding role, working alongside a supportive team where your skills are valued and your growth is encouraged.

How to Apply:

Take the next step in your career by applying today. Simply submit your CV and cover letter, detailing why you are the right fit for this role by 15 September 2025 to be considered for this opportunity. If you have any questions, feel free to reach out to our recruitment team for further inform.