Administrative Assistant

In a natural, sustainable environment Billanook College aspires to provide an accessible, uniquely caring learning community in which students confidently create and navigate their own learning pathways. We do so with respect and appreciation of diversity, equity, justice and our place in a changing world. At Billanook College, our Staff are central to our mission. We aim to recruit and sustain a workforce focused on the shared vision of the College. **The Position** This is a part-time, ongoing role at 0.86 FTE working across 5 days a week, commencing January 2026. The role is responsible for providing personal assistance, overall administrative and secretarial support to the Wellness Centre, College Psychologist and the Dame Phyllis Frost Centre (DPFC). Some of the core responsibilities of the role include: - Act as Reception for the Wellness Centre, ensuring a pleasant and courteous manner to all parent, student and staff enquiries. - Provide confidential administrative assistance to the College Nurse, College Psychologist and the Head of Support Education. - Act as First Aid Officer supporting the College Nurse as required. - Maintain accurate medical records for students. - Maintain accurate support education records for students in the DPFC. - Provide documentation as required for school excursions, camps and sporting activities. Further information about the role is provided in the position description attached to this advertisement. **About You** You are a proactive individual who enjoys a busy day. You have the ability to work autonomously and have previous experience in a similar role or have experience in the Wellness or Support Education space. Experience in the education sector is an advantage as is the ability to professionally engage with a variety of people. **The School** Billanook College is an independent, co-educational Early Learning to Year 12 school situated in the outer eastern suburbs of Melbourne. The School has an enrolment of approx 1000 students, supported by 160 staff. Our Staff are instrumental in creating and maintaining our strong, positive culture. We know that staff perform at their best when they are encouraged by keen students within an environment of excellent behaviour. Students’ behaviour depends on many factors: a solid sense of self-worth; good positive peer-group friendships and connections; belonging at school and at home, and an awareness of their ability to succeed - particularly outside the classroom. A school becomes a ‘good school’ only when it has great staff. Great Staff "make it matter" and "make the student matter". Billanook is committed to employing Staff who are aligned with the College’s mission, vision, values and strategic direction and we work hard to ensure our recruitment and selection process is equitable, transparent, consistent and merit based. We are a school driven by best practice and innovation. Being part of such a strong team has its rewards, not only in the quality of education provided to our students, but also in collegiate support, and personal and professional learning. **How to Apply** **Applications Close - 5.00pm on Sunday 9 November, 2025** **Our Commitment to Child Safety** Billanook College is committed to the safety, wellbeing and inclusion of our students. The College has no tolerance for child abuse and is a child safe employer. All potential employees and volunteers will be required to comply with the College’s Child Safety Policy and Code of Conduct, which are available on our website. Billanook College performs thorough assessments of potential and existing employees in accordance with the legislated Child Safe Standards. The assessments will be used to ascertain whether the potential or existing employee is a fit and proper person and is suitable for child related work in a school environment. The screening process includes, but is not limited to, the checking of potential and existing employees’ qualifications, identity, references, VIT registration, criminal record and Working with Children checks. Billanook College is committed to the principles of Equal Opportunity Employment and the principles of merit-based selection, equity, diversity and procedural fairness in our recruitment process.