Senior Divisional Coordinator

About the role:

The Senior Divisional Coordinator is responsible for coordinating the operational and administrative functions of the Office of the Deputy Secretary, Budget Finance and Investment.

The Senior Divisional Coordinator effectively manages core business and corporate functions of the Office, ensuring timely and accurate coordination of briefings, Divisional corporate planning and reporting, risk management and reporting, audit processes, coordinating PAEC briefings, and business continuity planning, HR, information and records management, and other business support activities.

The role requires a high level of professionalism, ability to communicate sensitively and effectively, problem-solving and initiative. The Senior Divisional Coordinator responds to a range of queries and provides sound advice on relevant department policies, processes and procedures. They communicate effectively with a range of internal and external stakeholders, including other executive and ministerial offices. The role involves managing multiple priority commitments.

The successful candidate will be highly organised, demonstrate exceptional communication and relationship management skills, and have in-depth knowledge of relevant department systems, policies, and processes. The role would suit a highly motivated individual who can operate independently in a dynamic environment and seeks to continuously improve workflow efficiency in collaboration with other divisional offices.

Please refer to position description for futher information on the role.

About us:

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

About you:

The Department of Health is seeking a highly skilled Senior Divisional Coordinator to support the effective management and coordination of projects within the department. The successful candidate will be responsible for managing complex projects by consulting, liaising with, and influencing key stakeholders to ensure objectives are met on time and within scope. They will develop detailed project plans, monitor progress, manage risks, and proactively resolve issues to ensure the success of each project.

The role requires strong organisational skills, including the ability to set and prioritise objectives, allocate resources, and establish systems and procedures to guide work. The ideal candidate will demonstrate expertise in recognising barriers and finding effective solutions to challenges that arise during project execution.

Excellent written and verbal communication skills are essential. The Senior Divisional Coordinator will be responsible for preparing clear, concise, and accurate written reports, briefs, and correspondence, while also communicating effectively with a range of stakeholders. The role requires an ability to understand the target audience and adapt communication style accordingly.

A proactive problem-solver, the successful candidate will be able to analyse complex issues from multiple perspectives, propose practical solutions, and ensure that actions are taken to resolve problems. They must also demonstrate strong organisational awareness, understanding both internal and external pressures and using their knowledge to influence decisions and drive positive outcomes.

Candidates should have the ability to manage their own performance, welcome feedback, and demonstrate self-awareness to improve their personal and professional growth. Strong interpersonal skills and the ability to navigate sensitive situations with professionalism will also be key to success in this role.

Mandatory

• Demonstrated knowledge of and experience in managing and supporting departmental executive functions and processes would be advantageous.

Desirable

• A qualification in business, project management and or working in government would be advantageous but not required.

On a personal level, the candidate will be enthusiastic, committed, and resilient, demonstrating drive, integrity, and accountability in all aspects of their work. They will take initiative, build strong and respectful relationships, collaborate effectively within teams, and remain composed and adaptable under pressure while upholding the highest standards of professionalism and public service.

What we offer:

• The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
• A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
• A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

How to apply:

Applications should include a resume and a cover letter. Click the `Apply' button to view further information about the role including key contact details and the advertisement closing date.

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.

If you have any queries in relation to recruitment processes at Health, or experience any issues in applying, please feel free to email Please note that unsolicited applications will not be replied to. If you have questions regarding the role specifically, we would advise you to reach out to the contact listed on the advertisement directly.

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