Casual Personal Assistant

3 days ago

Haymarket, New South Wales, Australia Great Southern Hotel Full time $40,000 - $60,000 per year

The Great Southern Hotel Sydney (GSH-Sydney) is a 4 Star hotel located in the heart of Sydney CBD. We are currently seeking a communicative, bright, creative, and assertive Personal Assistant with proven knowledge and experience to join The Great Southern Hotel in Sydney. This is a casual role and the days required to work can be between Monday – Friday, 5 days per week from 10 am to 3 pm. (However, days may change/rotate occasionally, so some flexibility will be required).

About the role:

As our Personal Assistant, your responsibilities will include:

  • Coordinate and maintain a schedule of appointments and meeting for the Group General Manager.
  • Identify, anticipate and prepare information required of the Group General Manager for meetings, appointments, presentations and etc.
  • Liaise with and support Group General Manager/Managers for business-related travel arrangements.
  • Manage GSH organizational calendar.
  • Review and attend to emails.
  • Draft routine letters/reports.
  • General administrative duties but not limited to photocopying, printing, email merge, general word processing, etc by using Microsoft Office.
  • Constructing and maintaining spreadsheets to assist operations across the division.
  • Arranging, coordinating, and management of images and project photos.
  • Creating purchase orders as appropriate to the position.
  • Liaise with clients and suppliers regarding operational issues under the direction of the Group General Manager.
  • Manage and maintain sensitive and confidential matters such as personnel files, employee relations, and organizational changes.
  • Complies with Hotel safety rules, reports all accidents and incidents, and raises any safety issues or concerns as per company policy and procedure.
  • Assisting the HR function when required.
  • Assisting with basic Accounts function when required.
  • Liaising with other business units to resolve issues as required.
  • Handling personal emails, correspondence, and communication ensuring timely responses and organization.
  • Managing personal errands such as picking up items, organizing deliveries, and handling day-to-day tasks.
  • Coordinating family appointments, medical visits, and personal commitments.
  • Maintaining a high level of discretion and confidentiality regarding personal, family, and financial matters.
  • Inspecting and reviewing hotel maintenance, Organising and coordinating maintenance meetings and follow-ups.
  • Liaising with tradespeople and contractors.
  • Collaborating and working with all the hotel departments as required.

About you:

The successful candidate must:

  • Have a keen eye for detail, honest and trustworthy
  • Be self-motivated and be able to work unsupervised
  • Be committed to providing extraordinary service
  • High proficiency in MS Outlook, Word, Excel
  • Have good communication and interpersonal skills

Job Type: Casual

Pay: $33.38 per hour

Expected hours: 25 per week

Application Question(s):

  • Are you currently on a visa? If, yes please specify the visa type and expiry date.
  • If hired, when can you start?

Experience:

  • Personal assistant: 1 year (Preferred)

Work Authorisation:

  • Australia (Required)

Work Location: In person

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