Bid & Proposals Coordinator

About D4C

Delivering 4 Customers (D4C) is a consortium comprising of industry leading Tier 1 organisations - John Holland, Service Stream and WSP. We are helping our client, Sydney Water, to deliver a $34 billion dollar program over a 10 year contract, providing design, construction, maintenance and facilities management services across their southern region - from Bondi to Gerringong, and out to the Georges River National Park

When you join D4C, you'll be joining a team of 700+ employees, all helping to provide services that are vital to Sydney Water's customers' quality of life, and to safeguard Sydney's future by maintaining a sustainable water supply and protecting our iconic waterways.

About the opportunity

D4C is seeking a Bid & Proposal Coordinator to join their Estimating Team on a full-time, permanent basis.

This role is responsible the management of the planning, development, review and submission of all proposals, and to ensure that proposals are submitted on time, complete and at the required quality. They are responsible for tracking the status of proposals, coordinating stakeholder involvement, the management of all internal and external documentation, coordinating stakeholder involvement and proposal scheduling.

Key accountabilities

• Receipt, review and management of Requests for Quotation.
• Informing relevant stakeholders and liaising with technical and commercial teams for development of proposal deliverables.
• Managing and updating database of proposal records.
• Tracking and documenting proposal progression through the process.
• Track progression of proposal deliverables.
• Submission of RFI's, Submission and clarification responses
• Ensure that Proposal processes and procedures are followed.
• Implement systems and processes to ensure proposals are complete, and at the required standard.
• Scheduling and chairing relevant meetings (Kick Offs, Progress Meeting and Reviews etc).
• Preparation of meeting agendas, meeting minutes and distribution of conclusion of meeting.
• Implement standardised approach to RFQ response development.
• Coordinate review process to ensure review process procedures are followed and documented.
• Preparation and collating of proposal documentation and submission to internal and client requirements.

About you

• Experience managing bid or proposals processes
• Demonstrated understanding of bid function
• Experience in infrastructure projects (preferred)
• Managing stakeholders at all levels including a complex client structure

The benefits of working with D4C

At D4C you'll enjoy a secure, long-term pipeline of interesting and challenging projects, where safety, innovation and collaboration are encouraged, recognised and rewarded.

• Permanent employment in one of our parent companies, with the potential for future work after the Sydney Water contract
• Personal and professional development training
• Employee Assistance Programs (EAP)

Our recruitment process

Job posting date: Tuesday 30 September

Please submit your application via the 'Apply' button on this page.

Due to the high volume of applications we receive, only shortlisted applicants will be contacted to progress to the next stage. If you do not hear back from us within 2 weeks of this job posting, we have decided to progress with other candidates.

A candidate pool may be created from this advertisement, and you may be contacted to discuss future vacancies as they arise.

We welcome and encourage applications from diverse backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, people with disability, people with caring responsibilities, people from culturally and linguistically diverse backgrounds, and veterans.