Program Assistant

4 days ago

Greater Adelaide SA, Australia Kalyra Full time $55,000 - $70,000 per year

Introduction:

The Program Assistant plays a vital role in ensuring seamless service delivery to our clients by supporting workforce rostering, coordinating frontline communications, and being a critical link between clients, support workers, and leadership. If you are organised, proactive, and passionate about supporting people in the community, this could be the next step in your career at Kalyra.

Who We're Looking For

We're seeking someone who is aligned with our Kalyra values:

Caring – Demonstrating daily acts of kindness

Enabling Others – Making it possible for others to succeed

A Community – Valuing each individual

Commitment – Being here for the right reasons

Building on Strengths – Recognising and leveraging what makes us strong

Description:

Key Responsibilities

Accurately schedule client service rosters to ensure the right people are in the right place at the right time

Process payroll data and approve timesheets as required

Coordinate communication activities such as newsletters and team updates

Be the first point of contact for stakeholder queries, addressing general wellbeing and day-to-day needs when the Coordinator is unavailable

Allocate and assign shifts to home support workers, ensuring compliance with rosters, budgets, and client requirements

Support Coordinators by providing staff availability and recommending care plan changes based on frontline feedback

Monitor operational work performance of home support workers and escalate concerns where appropriate

Assist in workforce planning, recruitment, and team development as directed

Promote and maintain safe work practices and immediately cease any unsafe work activities.

How to Apply

If you are ready to grow your career and contribute to something meaningful, we'd love to hear from you. Please submit your application including a cover letter outlining your suitability for the role, by due date.

Skills and Experiences:

Essential Minimum Requirements

Experience, Skills & Knowledge:

  • Excellent computer skills.
  • Sound skills in attention to detail.
  • Excellent organizational skills, ability to plan work, establish priorities and service standards.
  • Sound leadership and team building skills.
  • Well developed customer relations skills and a commitment to providing quality service and implementing continuous improvement.
  • Ability to work under broad policy guidelines but recognising situations that need to be referred to the Team Leader.
  • Ability to effectively resolve conflict.
  • Ability to produce clear, timely and concise documentation.
  • Well developed communication skills with the ability to relate effectively to a wide range of people.
  • Ability to maintain confidentiality.
  • Sound problem solving skills.
  • Demonstrated experience in community aged care.
  • Demonstrated ability to manage people and to coordinate work activities, and
  • Experience with the Microsoft suite of applications and computer-based care systems.
  • Comprehensive knowledge of the ageing process and particular age related health issues.
  • Working knowledge of relevant legislation including the Aged Care Act 1997 and the Home Care Common Standards and Guidelines.
  • Working knowledge of Work Health Safety Act and regulations and their application in the workplace.

Education / Vocational Qualifications

  • Relevant qualification or extensive experience in either community aged care, scheduling staff or administration.
  • Current SA driver's license.
  • Satisfactory police check/clearance.

  • Program Assistant

    5 days ago

    Greater Adelaide SA, Australia SA Health Full time

    **Job no**: 889841 **Work type**: Part time **Location**: Adelaide Metro Southern **Categories**: Administration, Business and Management, Public Health - Southern Adelaide Local Health Network - Flinders Medical Centre - Acute Allied Health - Salary $67,589.00 - $72,033.00 (Pro Rata) ASO3 | Part Time 30 hours per week - Ongoing **The Arts in Health Unit...

  • Assistant Director

    8 hours ago

    Greater Adelaide SA, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

    Executive Level 1 - $120,290 - $129,379 per annum plus superannuation - Multiple vacancies across various divisions - Adelaide SA, Brisbane QLD, Canberra ACT, Darwin NT, Hobart TAS, Melbourne VIC, Perth WA, Sydney NSW **The filling of this vacancy is intended to constitute an affirmative measure under section 8(1) of the Racial Discrimination Act 1975. This...

  • Program Assistant

    2 days ago

    Greater Adelaide SA, Australia Resthaven Incorporated Full time

    **Full Time & Part Time Opportunities Available** **About us**: Resthaven Incorporated is a leading Not for Profit South Australian aged care provider, offering the full range of services including retirement living, therapy and wellness services and support in clients homes, through to residential aged care and respite. With more than 21 sites throughout...

  • Program Coordinator

    4 days ago

    Greater Adelaide SA, Australia Origin Energy Full time

    Contract opportunity until 30 JUN 25 - Adelaide/Brisbane/Melbourne/Sydney based **Delivering good energy starts from within** It’s an exciting time to join Origin. Creating a great place to work means together we’re progressing our ambition to lead the energy transition through cleaner energy and customer solutions. We’re always looking for better...

  • Program Coordinator

    1 week ago

    Greater Adelaide SA, Australia SkyCity Entertainment Group Full time

    We are currently on the lookout for an experienced Program Coordinator to join our Compliance team to support with our continued risk and compliance uplift program. **About the opportunity** Reporting into the Program Director, this 12-month contract will be responsible for providing coordination activities to support and assist the Program Director in...

  • Program Assistant, Aod. Max Term Part Time

    4 days ago

    Greater Adelaide SA, Australia Life Without Barriers Full time

    **Job no**: 504213 **Employment type**: Part Time **Location**: Adelaide **Categories**: Alcohol & Other Drugs - Work for a Leading Social Purpose Organisation - Part time 19 hours per week. Contract until 30th December 2025 - Based in Salisbury **About the Organisation** Life Without Barriers is a leading social purpose, not for profit organisation of...

  • Program Finance Analyst

    4 days ago

    Greater Adelaide SA, Australia Lockheed Martin Australia Full time

    SA, Adelaide - Finance - 16860BR **Job Highlights** - Lockheed Martin Missiles and Fire Control (MFC) is a Strategic Industry Partner for the development of the Australian Guided Weapons and Explosive Ordnance (GWEO) Enterprise with goals to enhance self-reliance, supply chain resilience, and developing a guided weapons manufacturing capability in...

  • Aps5 Program Support Officer

    7 hours ago

    Greater Adelaide SA, Australia HAYS Full time

    APS5 Program Support Officer **Your new company** This Federal Government agency are responsible for operating and supporting a national scheme for vulnerable Australians. The Hospital Interface branch are responsible for supporting specialised pathways for vulnerable Australian’s to have more agency over their care. **Your new role** As a Program...

  • Bmd Graduate Program

    4 days ago

    Greater Adelaide SA, Australia BMD Group Full time

    Job No: 495752 Work type:Full Time Location:Adelaide Categories:Civil Engineering, Construction Management Advertised:14 Apr 2025 Cen. Australia Standard Time Applications close:14 May 2025 Cen. Australia Standard Time **Our Graduate program**: Our Graduate Program, ‘Foundations’, has been uniquely designed to bridge the gap between formal...

  • Program Cost Management Analyst

    1 week ago

    Greater Adelaide SA, Australia Ultra Electronics Full time

    The position presents an exciting opportunity to join Ultra Maritime Australia during a period of significant change and growth under private equity ownership, with responsibility for maintaining program financials to deliver value-add analysis and key insights which drive optimal program performance and control for all our stakeholders. What you will be...