Service & Parts Administration (Darwin Based)

2 weeks ago

Darwin, Northern Territory, Australia Darkys Mechanical Services Full time $60,000 - $80,000 per year
Service & Parts Administrator – Darwin

Location: Darwin, NT

Employment Type: Full-Time

Darky's Mechanical Services (DMS) is expanding our Darwin operations to support remote community workshops across East Arnhem Land. We're seeking a reliable and organised Service & Parts Administrator to work closely with our Darwin Service Supervisor.

This role blends service administration with hands-on parts and freight coordination. You'll keep the paperwork, parts, and freight moving smoothly so our field teams can focus on keeping machinery running in remote communities.


What You'll Do

  • Service Administration (Supporting the Service Supervisor)

  • Enter and update jobs in Mechanic Desk.

  • Prepare job packs, quotes, and service paperwork.
  • Assist with invoicing and customer communication where required.
  • Maintain records of completed jobs, parts usage, and freight dispatch.
  • Book Accommodation in remote communities for our team.

  • Organise flights to and from remote communities for our team.

  • Parts & Freight Coordination

  • Source and pick up parts from Darwin suppliers.

  • Pack, label, and document parts and consumables for jobs.
  • Organise freight to remote communities and track deliveries.
  • Troubleshoot transport or supply issues quickly to minimise downtime.

  • Assist Gove team for emergency freight needs from Darwin.

  • Team & Customer Support

  • Act as admin support to the Service Supervisor, ensuring they have accurate info and paperwork.

  • Be a helpful contact for customers regarding admin queries (not technical/job scheduling).
  • Maintain organised systems for parts, freight, and service documentation.

What We're Looking For
  • Minimum 2 years admin experience in a service, logistics, or trades environment.
  • Knowledge of parts/mechanics (or willingness to learn).
  • Strong organisational skills and attention to detail.
  • Ability to juggle priorities in a fast-paced environment.
  • Good communication and teamwork skills.
  • Current NT driver's licence.
  • Proficiency in Microsoft Office (especially Excel and Word)
  • Strong data entry skills with high attention to accuracy
  • Australian work rights (citizenship, permanent residency, or valid work visa)

What's on Offer
  • Competitive wage.
  • Monday to Friday position with variety — office admin mixed with supplier/freight runs.
  • School hours considered for the right candidate.
  • Work with a supportive supervisor and team.
  • Join a growing NT-owned business making a real difference in remote communities.

How to Apply

If you're looking for a role where your organisational skills and practical mindset keep an entire remote service operation moving, apply today by sending your resume to

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