Facilities Manager

DWF Australia is currently in our growth mode and so are our offices nationally Which means it is the perfect time to accelerate your career with us.

We have an exciting opportunity for a qualified Facilities Manager to join us on a 6-month full-time basis.

This role will be located in Brisbane primarily focusing on the relocation of our Brisbane office. There may be occasional travel to Newcastle and Sydney to assist with office management and the opening of our Newcastle office.

Project Coordination & Office Fit-Outs

• Oversee the end-to-end handover process, ensuring seamless transition into Business-as-Usual (BAU) operations for new or refurbished offices.

• Act as the on-ground Single Point of Contact (SPOC) for all office fit-outs, refurbishments, and relocations.

• Collaborate with the global facilities team to ensure alignment with DWF standards and timelines.

• Ensure compliance with Australian building codes and local council regulations during fit-out and refurbishment projects

Health, Safety & Compliance

• Lead the implementation and monitoring of Occupational Health & Safety (OH&S) and DWF Health & Safety policies across all Australian office locations.

• Conduct and document routine safety inspections, risk assessments, and incident investigations.

• Ensure full compliance with local occupational health and safety legislation, including Safe Work Australia guidelines.

• Facilitate employee safety training and emergency drills in coordination with HR and local authorities.

Vendor & Contract Management

• Manage vendor relationships, including contract negotiation, SLA adherence, and performance reviews.

• Coordinate maintenance, repairs, and service contracts, ensuring timely delivery and quality standards.

• Coordinate Facilities budgeting, procurement and billing activities.

• Maintain a preferred vendor list and conduct periodic market benchmarking for cost efficiency.

Preventative Maintenance & Emergency Preparedness

• Develop, implement, and communicate preventative maintenance schedules for all facilities assets.

• Establish and regularly update emergency response plans, including fire safety, evacuation protocols, and business continuity measures.

• Ensure all critical systems (HVAC, electrical, plumbing) are regularly inspected and maintained.

Daily Facilities Operations

• Oversee day-to-day operations across DWF's Australian offices, including cleaning, waste management, and utilities.

• Ensure stock control of facilities-related materials and equipment.

• Monitor and maintain workspace hygiene and presentation standards.

• Support sustainability initiatives including recycling programs and energy-saving measures.

Risk Management & Documentation

• Identify and mitigate facilities-related risks, especially in office-based environments.

• Maintain accurate records of inspections, incidents, maintenance logs, and compliance reports.

• Ensure insurance coverage and documentation for all facilities-related assets and liabilities.

Stakeholder Collaboration

• Work closely with internal stakeholders to ensure facilities meet operational and employee experience needs.

• Provide timely updates and reports to regional and global leadership on facilities performance and issues.

Reporting & Analytics

• Prepare and present SLA/KPI reports, including vendor performance and service delivery metrics.

• Conduct space utilisation analysis to support strategic planning and workplace optimization.

• Use data-driven insights to recommend improvements in space planning and cost efficiency.

Global Standards Integration

• Ensure the integration and implementation of DWF's global Facilities and Health & Safety standards, policies, and procedures.

• Act as a local ambassador for DWF's ESG and sustainability goals within the facilities domain.

• Australian OH&S certification and proven experience, in a professional services office environment
• Proven experience in multi-site facilities management, preferably in office environments.
• Strong organisational and multitasking skills and strong attention to detail.
• Self-starter and willingness to proactively manage the facilities function to ensure zero downtime of the services.
• Excellent verbal and written communication skills with stakeholder management abilities.
• Familiarity with building systems, safety protocols, and vendor coordination including Contract handling and SLA measurements
• Knowledge of Mechanical Electrical Plumbing, HVAC, and other technical building systems.
• Understanding of accounting and finance principles Experience planning and maintaining facility budgets.
• Liaising with landlords.
• Hands on leadership and problem-solving skills and experience.
• Good with data gathering, analysis and reporting.
• Experiences in handling internal and external audits.
• Experience with office fit outs, office refurbishments, handing back and taking of office spaces from vendors and landlords.
• Knowledge of office leasing.

Preferred Qualifications:

·       Certified Facility Manager credential, or equivalent

·       Five years of Facilities management experience

At DWF, we deeply appreciate the significance of offering a comprehensive rewards package that extends beyond a basic salary. Our commitment is to ensure that each member of our team not only feels valued but is also duly rewarded throughout their tenure with us. Upon joining our organisation, you will have the opportunity to select from a diverse array of benefits, allowing you to carefully tailor a package that perfectly aligns with your individual needs and those of your family. In addition to our standard benefits, we offer a wide range of flexible benefits and robust well-being programs. 

Our recruitment process upholds the highest standards of fairness and engagement. It includes comprehensive interviews and, at times, a written assessment, an assessment day, or presentation. We aim to create a positive experience for all candidates and offer any adjustments or additional support.

DWF is a global legal business providing Complex, Managed and Connected Services. We empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.