Administration Officer

1 week ago

Northam, Australia HCA – Primary Health Services Full time $60,000 - $80,000 per year

Company Description

Healthcare Australia (HCA) is a major provider of healthcare services across Australia, including allied health, primary care, recruitment, NDIS, care services, and training.

Job Description

Reporting to the Health Services Manager, this role is the first point of contact for stakeholders and plays a key part in keeping our health service running smoothly. You will manage a variety of administrative tasks, including scheduling appointments, coordinating staff travel and accommodation, maintaining records, and liaising with internal and external health providers.

This position requires high attention to detail, excellent organisational skills, and the ability to work both independently and collaboratively within a multidisciplinary team.

Key Responsibilities

  • Provide administrative and business systems support for the day-to-day operations of the health service.
  • Manage incoming enquiries (phone, email, face-to-face) professionally and confidentially.
  • Coordinate appointments, room bookings, and health-related scheduling (onsite, offsite, and telehealth).
  • Maintain detainee records and ensure accurate data entry in electronic health systems.
  • Arrange external health provider appointments, transport, and follow-up requirements.
  • Support staff orientation, accommodation, and travel needs.
  • Prepare reports, maintain KPI data, and support quality improvement activities.
  • Manage office facilities, supplies, and equipment servicing.

Let's talk about you

We're looking for someone who can balance competing priorities while maintaining a calm, professional manner. You will bring:

  • Previous experience in administration or office support roles.
  • Strong interpersonal and communication skills, with the ability to engage effectively with a wide range of stakeholders.
  • Excellent organisational and time management skills.
  • Intermediate to advanced Microsoft Office skills (Word, Excel, Outlook).
  • A proactive, solution-focused approach with high attention to detail.
  • Ability to work both independently and as part of a team.
  • Experience with databases and record management (desirable).

Bring your passion for Primary Health Services and be rewarded with:

  • Be part of an amazing culture, based on the values of - We Care, We are Team Players, We are Leaders, We understand your needs
  • Ongoing 24/7  immediate mental health and counselling support via our Employee Assistant Program (EAP)
  • Discounted Bupa Health Insurance
  • Free training provided - Ensure your mandatory training is up to date

To make a meaningful impact on the lives of those in your care, CLICK APPLY NOW.

Have any questions or further assistance about the role ,please contactKatie Longhurst on 

Veterans are encouraged to apply. At HCA we are committed to embracing diversity and committed to providing a safe working environment.

  • Administration Officer

    1 week ago

    Northam, Australia Baptistcare WA Full time

    **Administration Officer**: - 497331 - Northam & Wheatbelt, WA, Australia, 6401 - Permanent Part-Time - Add To FavouritesFavourite **Administration Officer - BaptistCare Kalkarni, Brookton WA.** - **Be part of our friendly admin team and help make a difference!**: - **Permanent Part time position, working every Friday**: - **5-hour shifts, start and...

  • Administration Officer

    1 week ago

    Northam, Australia BaptistCare Full time

    **Administration Officer - BaptistCare Kalkarni, Brookton WA.** - **Be part of our friendly admin team and help make a difference!**: - **Permanent Part time position, working every Friday**: - **5-hour shifts, start and finish time flexible** **About the role**: We are seeking a dedicated and friendly Administration Officer to join our team at Kalkarni....

  • Office Administrator

    6 days ago

    Northam, Australia beBeeAdministration Full time $68,000 - $87,000

    Job Title: Office ManagerAbout the Role:We are seeking a highly organized and efficient individual to join our team as an Office Manager. As the primary point of contact, you will be responsible for managing day-to-day administrative tasks, ensuring smooth operations, and providing exceptional customer service.Main Responsibilities:Serve as the main point of...

  • Administration Officer

    2 weeks ago

    Northam, Australia VenuesWest Full time

    Public Sector CSA Agreement Level 2 - $73,954 - $79,292This position is a fixed term part-time opportunity (0.6 FTE) commencing immediately until 25 April 2025 with the possibility of extensions.This selection process may be used to fill other similar at level vacancies that arise within twelve (12) months. Applicants deemed suitable but not recommended may...

  • Administration Officer Level 2

    2 weeks ago

    Northam, Australia Baptistcare WA Full time

    **Administration Officer Level 2**: - 496480- Northam & Wheatbelt, WA, Australia, 6401- Permanent Part-Time- Add To Favourites - Favourite- **Part time position | Tuesday, Wednesday, Thursday 8.30am - 4.30pm**: - **Located in Brookton, in the heart of the Wheatbelt region of Western Australia**: - **Join a values-based, not-for-profit organisation...

  • Administration Officer Level 2

    1 day ago

    Northam, Australia Baptistcare WA Full time

    **Administration Officer Level 2**: - 496908 - Northam & Wheatbelt, WA, Australia, 6401 - Permanent Part-Time - Add To FavouritesFavourite **Nestled in the heart of the Wheatbelt region, Brookton offers stunning landscapes and serene surroundings. Be the first port of call for visitors to our aged care facility.** - **Part time position | Two days per...

  • Administrative Assistant

    5 days ago

    Northam, Australia beBeeAdministration Full time $73,954 - $79,392

    This role is a temporary part-time opportunity to provide administrative support services in the regional office.Key Responsibilities:Offer secretarial, coordinating and administrative assistance;Work in a fast-paced environment and effectively manage multiple tasks;Possess strong administration skills and attention to detail.The organisation may require...

  • Administration Officer Level 2

    2 weeks ago

    Northam, Australia BaptistCare Full time

    **Located in Brookton, in the heart of the Wheatbelt region of Western Australia**: - **Join a values-based, not-for-profit organisation dedicated to making a positive impact in the lives of older adults** **Why join us?** - Salary Packaging** available to all eligible employees**: - A fantastic team environment - First class training and development...

  • Site Administration Officer

    1 week ago

    Northam, Australia Synergy Full time $60,000 - $80,000 per year

    Company description: We're leading Western Australians to their intelligent energy future.And we want you to be part of it.You might know us as Western Australia's largest electricity generator and energy retailer, supporting 1.2 million customers across the state.But what you might not know, is that we're investing in renewable energy projects, including...

  • Administration Officer Level 2

    1 day ago

    Northam, Australia BaptistCare Full time

    **Nestled in the heart of the Wheatbelt region, Brookton offers stunning landscapes and serene surroundings. Be the first port of call for visitors to our aged care facility.** - **Located in Brookton, in the heart of the Wheatbelt region of Western Australia**: - **Join a values-based, not-for-profit organisation dedicated to making a positive impact in...