VASS Coordinator/Student Services Assistant

About St Catherine's School

St Catherine's is a vibrant, close-knit community where students, teachers, and parents share in the journey of learning. We have magnificent teachers who are great activators of change for girls and who enhance their students' learning though the provision of a stimulating, tailored and future-focused education.

Established in 1896, St Catherine's School's reputation as a leader in girls' education, for well over a century, is based on our readiness to embrace innovation. Our goals are in keeping with our founders' original aim to prepare students for life; not only through education but also empowering girls to take ownership of their learning through active participation and engagement in School academic and co-curricular programs.

Our School's proud reputation for academic excellence, exceptional teachers, a supportive community, outstanding co-curricular programs, and well-equipped facilities has placed St Catherine's School as one of the top performing schools across Victoria for years. However, our greatest achievement is the quality of character our students exhibit.

St Catherine's is committed to building and retaining a strong workforce of dedicated teachers and professional staff who can create an environment of best practice. Our aim is to be a truly inclusive, and caring school where both students and staff are supported and encouraged to flourish in the St Catherine's School environment.

About the Role

An exciting opportunity exists for an organised and detail-oriented VASS Coordinator/Student Services Assistant to join our school community. This pivotal role plays a key part in supporting the effective operation of the Senior School, ensuring the accurate and timely management of VCE and VET data through the VASS system.

Reporting to the Head of Academic Care, the position provides essential administrative support to the Heads of Year 11 and 12, Senior School staff, and Student Services. The successful candidate will demonstrate a high level of accuracy, discretion, and initiative, contributing to the smooth coordination of academic processes and efficient communication across the Senior School.

This is a part-time, ongoing position, offering an opportunity to make a meaningful contribution to the academic success and wellbeing of our students while playing an integral role within our supportive and collaborative school community.

To be successful in this opportunity you will require:

• VASS Experience
• Strong oral and written communication skills
• Excellent communication, networking, and interpersonal skill, ability to build rapport with all members of the community
• A passion for problem-solving and achieving common goals
• A keen sense of time management
• Ability to coordinate resources efficiently
• The ability to remain calm under pressure
• Enjoyment of, and ability to relate to young people
• Experience in a similar role highly desirable
• Proficient in Microsoft suite and Database management systems (Synergetic preferred)

Why work for us?

• Fantastic opportunity to work in a highly regarded independent school in Toorak.
• Collaborative and supportive team environment.
• Access to professional development.
• Onsite parking available and close to public transport.
• Onsite cafe and use of gym and swimming pool facilities.

Want to find out more?

To view the position description, or to apply visit

Applicants will be requested to upload:

• a letter of introduction addressed to the Principal; and
• a resume.

If you have any questions regarding this opportunity, please contact Human Resources via for a confidential discussion.

Applications will close Wednesday 26 November at 5.00pm. Early applications are encouraged, as interviews may commence prior to this date.

St Catherine's School is committed to the safety and wellbeing of all children by providing a child safe environment. Our students feel safe and empowered as we support and respect all members of the St Catherine's community. This includes the safety and wellbeing of our students from culturally and linguistically diverse backgrounds along with students with disabilities.

Applicants will be subject to the relevant child protection screening, including referee and identity checks, and are expected to familiarise themselves with the School's Child Safety and Wellbeing Policy, Child Safety Code of Conduct, and associated policies available on the School's website.

• St Catherine's School | Recruitment Pack
• VASS Coordinator/Student Services Assistant | Position Description