Executive Assistant

2 days ago

Toorak, Victoria, Australia Quest Personnel Full time $60,000 - $90,000 per year
  • Executive Assistant (Part-Time, WFH + In-Person)
  • Hours: 5 half-days per week (flexible Mon–Fri; occasional event hours)

My client is seeking a proactive, discreet, and highly organised Executive Assistant to support a high-profile Principal across both professional and personal domains. This part-time role blends classic EA responsibilities with hands-on personal support—from calendar management and inbox triage to errands, event prep, and household coordination.

You'll work primarily from home, with 1–2 half-days per week in-person at the Principal's residence for face-to-face briefings, walk-throughs, and on-site tasks. The ideal candidate is someone who's always two steps ahead—anticipating needs, removing friction, and keeping everything running smoothly behind the scenes.

Key Responsibilities:

  • Run practical errands (dry cleaning, pharmacy, post office, gift shopping, etc.)
  • Maintain life admin checklists and ensure timely renewals, reminders, and travel prep
  • Coordinate household vendors and supervise visits when needed
  • Prepare meeting/event kits and manage personal calendar touches (birthdays, charity dates)
  • Orchestrate a complex diary across board, charity, media, and event commitments
  • Draft polished communications and prepare daily/weekly briefings
  • Liaise with charities, sponsors, and media contacts with warmth and professionalism
  • Track expenses, maintain tidy digital records, and manage a simple CRM
  • Provide light on-site support during charity functions or speaking engagements

Essential:

  • Proven EA/PA experience supporting a busy executive or household
  • Hands-on, solutions-focused mindset
  • Impeccable organisation, confidentiality, and follow-through
  • Excellent written communication with a warm, polished tone
  • Tech-savvy across Microsoft 365, Google Workspace, Zoom/Teams
  • Reliable home office setup and ability to attend in-person days

Desirable:

  • Experience with events or charity coordination
  • Light design skills (PowerPoint/Canva)
  • Familiarity with local vendors and services

If this sounds like you, please submit your CV via the Apply now link.  If you have further questions, please call Jenny on

Please note, that due the high volume of applications for this role, only shortlisted applicants will be contacted.

At Quest Personnel, we are passionate about providing equal employment opportunities for all and embracing diversity in the workplace. We actively encourage jobseekers from any background to apply for our positions.

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