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Executive Assistant
2 weeks ago
Purpose of the Role
This is a 12-month secondment from September 2025.
As our new Executive Assistant to the Director Sales & Service, you will be providing executive administration support and creating an open, accessible environment with proactive issue resolution.
You will:
- Provide calendar management, including scheduling of divisional meetings and liaising with a variety of stakeholders to book meetings, ensuring information is in place for all meetings
- Prepare presentations, analysis, reports and papers on behalf of the Director, ensuring all are accurate, proof-read and submitted to required deadlines
- Monitor emails and use judgement to escalate urgent matters including managing complex, confidential & sensitive information discreetly
- Assist the Director to prioritise work activities using judgement to filter urgent and important activities
- Assist the Director and S&S Leadership in employee engagement activities and promote a positive team culture, including coordinating offsites and team events within timeframes and budgets as required
- Monthly expense reconciliation for the Director's corporate credit card, as well as review and approval of GM expenses and credit cards, and monitoring of the divisional budget
- Work closely with the wider EA cohort along with the S&S PA team to drive process improvements and awareness of events and changes as well as ensuring performance coaching, mandatory training and engagement surveys are completed by divisional employees to ensure a cohesive one team environment
- Effectively lead the onboarding and induction of the Senior Leadership Team and Personal Assistants within the team
Knowledge and Experience:
- Minimum 3-5 years administrative experience at a senior level
- Demonstrated ability to proactively establish priorities, anticipate needs and use sound judgement to manage complex, confidential and sensitive activities
- Proven organisational & time management skills, along with resourceful & logical thinking
- Self-starter with excellent ability to multitask, prioritise and work under pressure and attention to detail
- Strong interpersonal and influencing skills, and proven experience in identifying process improvements and proactively suggesting improvements to the appropriate stakeholders
- Advanced skill level in Google applications and office management software (travel, expenses etc)
Our Perks
- Location – North Lakes - Save the long commute to Brisbane and work for a growing company close to home and within walking distance to some of the north side's best retail outlets, restaurants and other amenities.
- Be rewarded - we recognise high performance and reward our people for their hard work through bonuses and other perks.
- Options for leave - life happens, so we've got volunteer days, an additional paid 'ME' day, paid parental leave and the opportunity to purchase additional leave to cover all of the big stuff.
- Grow with us - we've got learning and professional development opportunities to suit everyone.
- Give back - our A&G Difference program gives you the power to change our community for the better through volunteering, fundraising and donation opportunities for causes that you're passionate about.
- Take care of yourself - your wellbeing is important to us and our healthy mind and body hub, mental-health support and fitness discounts will help you be your best self.
- Celebrate the wins - we love sharing our successes and celebrating together - join us and you've got a ticket to our many on-site events throughout the year, family fun days and annual celebrations.
- Perks App - Access to an employee benefits and discounts app called 'Perks' offering your great discounts, offers and programs across a range of areas.
About us
Auto & General (A&G) is the fastest-growing major Motor and Home insurer in Australia, providing insurance products and solutions to safeguard a brighter future for our customers and community.
Our range of general insurance products including Car, Motorcycle, Home, Contents Pet and Travel products are delivered through our multi-award-winning brand Budget Direct and partnerships with leading brands - ING, Qantas, Virgin Money and Coles Insurance.
We're excited about the future and we're always on the lookout for talented, passionate individuals who can help us achieve our goal of being Australia's best insurer If this sounds like you, apply today.
Auto & General values individual differences and believes in fostering an inclusive culture that creates a great place to work for all.
- A note from Auto & General to recruitment agencies: We politely ask that you avoid making any approaches or sending any unsolicited resumes to our Recruitment Team or Hiring Leaders across our business. Auto & General is not responsible for any fees related to unsolicited resumes.
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