Senior Proposals Coordinator

We are moving Australia forward, and we want you to move with us.

When you join UGL, you will collaborate with some of the Australias most talented experts to help shape the nation. With opportunities to work on large-scale projects from start to finish, you will have the space to grow your skills, pursue your passion, and be supported in creating a career journey that aligns with your aspirations and lifestyle.

UGL Utilities Operations & Maintenance business is a trusted provider of essential services across power, water, and gas sectors. With a strong reputation and long-standing contracts in power distribution, transmission, and water operations and maintenance, we are poised for significant growth.

The Opportunity

Flexibility available for this role to be based in Melbourne or Brisbane.

The Senior Proposals Coordinator will be responsible for providing proactive, high level support to the bid and pre-contracts team by throughout Pre- Bid, Bid and Post Bid activities. The Senior Proposals Coordinator will ensure all submissions are of high graphic design quality, and clearly articulate and demonstrate UGL strengths to our clients, with clear articulation of the solution, win themes and value proposition. The role will also support adherence of pre-contracts activities are undertaken in accordance with UGL processes and Governance expectations, and provide bid administration activities as required.

Key responsibilities:

• Working closely with the entire Bid Team and the Bid Manager/Pre-Contracts Manager on all areas of proposals, including large, complex PPP tenders.  This includes assisting in preparation of materials for the win strategy / key messages workshops and distribution of information to enhance our proposals.

• Prepare client specific tender submission templates for each proposal in readiness for the collation of all incoming materials, ensuring all elements of the request have been met to ensure compliance with the tender conditions and tender development program.

• Prepare non-technical proposal information and responses for review by the Bid Manager or Pre-Contracts Manager. 

• Determine submission design including layout, artwork design (working with external provider if applicable), ensuring compliance with all tender conditions and UGL branding guidelines. Prepare graphical components to enhance submissions – eg. Graphics, tables, infographics etc

• Schedule meetings and draft required paperwork / slide decks required for business opportunity related meetings including Go/No-Go Meetings, Kick-off, Progress/Status, Risk Workshop, Tender (Estimate) Review Meetings, GTC and Internal Reviews, ensuring all relevant materials are completed correctly and distributed to participants in a timely manner.

• Assistance of day-to-day operations within the Bid & BD team with general correspondence; Reports, Technical and Training Manuals, Contracts, Technical Specifications, Questionnaires, Mail Merge, Tables and Templates. 

• Create, design and layout as necessary for presentations, brochures and invitations.

•  Organising business development related team meetings e.g. win strategy sessions, including all relevant materials/requirements

Ideal attributes

The following Ideal attributes are highly desired, but if you do not tick all the boxes, you could still be a great fit. Please apply, all applications will be considered.

• Shipley Proposals or APMP certification

• Experience with Tier 1 tendering, especially in power, utilities or industrials sectors.

• Strong skills in MS Office (Word, Excel, Access, Power point)

• Graphic design and strong writing skills

• Strong communication skills (oral & written) and the ability to establish effective working relationships with a variety of people at different levels both internally and externally.

• Must be customer focused, team oriented, accountable and results driven

Next Steps

Follow the instructions on this advert to express interest in this opportunity.

As part of the recruitment process, there are several checks which may be conducted to demonstrate the suitability of an applicant for a role including criminal background checks, medical, drug and alcohol testing, right to work checks, and reference checks.

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Job Reference\: 266044

Why Join UGL?

• Flexible work options

• Discounts with major retailers

• Private health insurance offers, wellness program and discounts

• Leadership & Mentoring Programs

• Education assistance

• Salary continuance insurance and Novated car leasing

• 16 weeks of primary carer leave, and 3 weeks partner leave

• 9000 employees. 20,000 + development activities for employees each year.

Diversity & Inclusion at UGL
We embrace diversity and are committed to a supportive, inclusive workplace. Our initiatives include:

• Pay equity and eco-friendly practices.

• Community support and charitable causes

• Female leadership, sponsorship, and inclusion programs

• Empowering programs for Aboriginal & Torres Strait Islander Australians

We welcome applicants of all backgrounds and abilities. If you have a disability or special need that requires accommodation, please let us know during the recruitment process.