Assistant Portfolio Officer

Assistant Portfolio Officer

At the NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training.

• Ongoing Full-Time
• Located in Parramatta with flexible working arrangements available
• Clerk Grade 5/6 | $99,938 - $110,271 plus superannuation

About the role

As part of the Office of the Secretary, the Strategic Governance team has a high profile within the Department of Education and plays a critical role to support the delivery of programs of work that are delivering the department's highest priority objectives. 

 As Assistant Portfolio Officer, you will provide essential secretariat services to Executive committees, enabling the delivery of our key objectives. Your core responsibilities will include coordinating executive meetings, managing records and correspondence, undertaking research, preparing agendas and minutes, and liaising effectively with diverse stakeholders. Operating in a fast-paced environment, you will assist the team in delivering portfolio-related projects while navigating tight deadlines, competing priorities, and multiple stakeholders. This role offers the opportunity to contribute significantly to public education in NSW while actively upholding our commitment to Aboriginal education and the value of public services.

For further information please click here to view the role description

About you

• Demonstrated experience in providing high-level administrative support, including coordinating executive meetings, managing records, and preparing agendas, minutes, and correspondence accurately and efficiently.
• Ability to manage multiple tasks, meet tight deadlines, and adapt to changing priorities in a fast-paced environment with limited resources.
• Strong written and verbal communication skills, with the ability to liaise professionally and build positive relationships with diverse internal and external stakeholders. Active listening and clear, concise writing are essential.
• Proven ability to work effectively within a team, share information, support colleagues, and contribute to achieving shared goals.
• Capacity to thrive under pressure, manage competing demands constructively, and adapt to changing circumstances.

Knowledge and Experience

• Knowledge of and commitment to implementing the Department's Aboriginal Education Policy and upholding the Department's Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.

Essential requirements of the role

• A valid Working with Children Check Clearance for paid employment
• Demonstrated understanding of and commitment to the value of public education.

Benefits

• Flexible working arrangements
• 35 hour working week
• Competitive, salary sacrificing, employer's contribution to superannuation and annual leave loading
• Flex Leave entitlements, generous holidays & leave conditions
• Opportunities for advancement and mobility across the Department to support your career growth

How to apply

Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) and answer the following question outlining how you meet the requirements and capabilities of this role.

1. 
   
2. In 300 words or less, briefly demonstrate how your experience in coordinating meetings, managing records, and preparing documentation aligns with this role.

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2. Provide an example of how you've successfully managed competing priorities when working with multiple stakeholders.

Please refer to the Applicant's Guide to Applying to assist you with your application.

If you are an existing Education Support Staff (corporate staff) with the NSW Department of Education, click here for instructions on how to submit your application.

All other applicants please submit your application by clicking 'Apply Now'.

Note: the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.

As a condition of employment, successful candidates who are not currently employed by the Department must provide a current Working with Children Check (WWCC) clearance number. There is no requirement to renew the WWCC once it expires after five years. Employer obligations under the WWCC will apply only for the duration of its validity, up to five years.

Closing date Thursday, 4th September at 11:59pm.

For role enquiries please contact Vineeta Singh at

We welcome applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTQIA+ community, veterans, refugees and people with disability. If we can make some adjustments to our recruitment/interview process to better enable you to shine, please contact the Diversity and Inclusion Team () or visit NSW Department of Education Diversity and Inclusion.

A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.