Site Administrator

CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. Present in 170 countries and with more than 110,000 employees spread over 1,300 sites, we are well on our way to achieving our vision: to be a Top 5 global 3PL. We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport.

YOUR ROLE

The Site Administrator is a member of the Central Administration Team in VIC and plays a vital role in supporting operations at our Cranbourne West site. The role provides professional assistance in key areas such as payroll, procurement, accounts payable, safety and quality to both internal and external stakeholders.

In conjunction with a wider administration team, develop and maintain administration activities which facilitate the efficient operation of all sites and to ensure all warehouse/administrative operational activities, processes and systems relating to the operating of the site are facilitated to the company's contractual obligations and service standards to the customer.

This role is offered on a fixed-term contract basis until 01 July 2026 to cover for parental leave. 

WHAT ARE YOU GOING TO DO?

Specifically, you will:
 

• Administrative Support: Assist in daily site operations, including supporting the Site Manager and team with administrative, facility, and ad hoc tasks
• Payroll Management: Oversee the weekly payroll process, ensuring employee details are accurate and timesheets are submitted within KPIs
• Procurement Support: Handle procurement needs, including raising purchase orders, sourcing cost-effective solutions, and processing supplier invoices promptly
• Quality & HSE Compliance: Maintain site compliance with Quality, Health, Safety, and Environment standards, support HSE committee activities, and assist in audits
• Continuous Improvement: Support site productivity and quality improvements, compliance, and audit requirements
• Collaboration: Work with the Central Administration Team to ensure efficient site operations.

WHAT ARE WE LOOKING FOR? 

Our ideal candidate has experience gained in an administrative support role in an operation setting, preferably in logistics and supply chain (though other industries will be considered) together with:

• Proficiency in MS Office including Excel (able to manipulate data, perform VLOOKUPS, work with Pivot tables, etc.) and capacity to learn new systems / technology
• Strong communication, organisational, planning and time management skills
• Flexible and adaptable to changing priorities and demands
• Self-starting and independent, and able to work well with others / in a team
• Strong customer service orientation and focused on continuous improvement.

In addition to providing proof of work rights and suitable professional referees, progressed candidates will be required to undergo a medical assessment and national police check.

WHAT DO WE HAVE TO OFFER? 

In addition to a challenging and rewarding work environment and competitive compensation, we are proud to offer a range of employee benefits designed to support your wellbeing, and help you thrive at work and in life.
 

• Personal wellbeing: prioritise your health and wellbeing through the CEVAwell program, Employee Assistance Program, Volunteer Time Off, and Life & Total Permanent Disability Insurance.
• Work-life balance: benefit from flexible, hybrid, and remote work options, along with additional paid parental leave for primary carers.
• Professional development: your growth is essential to us. Unlock your potential through secondment and internal mobility opportunities, study assistance, leadership and mentoring programs, the CMA CGM Learning Academy, early career pathways and more.
• Financial wellbeing: We care about your financial security. Enjoy exclusive offers and discounts from our partners, novated leasing, annual safety workwear reimbursement, employee referral incentives, service recognition and short-term incentive plans.

CEVA Logistics' Diversity Statement:

As a global organisation, diversity is critical to our business success; only when we can reflect the cultures, languages, attitudes, and local knowledge of our customers, can we succeed. By employing people with different experiences and abilities, we expand our knowledge and increase our creativity and innovation. CEVA Logistics is proud to be an equal employment opportunity workplace. We welcome and encourage all qualified applicants, who will receive consideration for employment without regard to indigenous status, race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or any other characteristic.  #LI-DNI