Administration and Stores Officer

About us

Fenner Conveyors, a proud member of the Michelin Group, is a global leader in designing and delivering engineered conveyor solutions for the mining and industrial sectors. With over 1,200 employees across 3 manufacturing sites, 29 service branches, and dedicated engineering design and fabrication facilities, we're setting the standard for innovation and reliability.

About the Role

We are currently seeking a motivated and skilled Administration and Stores Officer to join our team at the Fenner Gladstone Branch. This dynamic role offers a variety of responsibilities and the opportunity to grow your career in a fast-paced, supportive environment.

The ideal candidate will be a proactive problem-solver with excellent communication skills and a sharp eye for detail. You'll bring proven experience in a similar environment, where you've provided high-quality administrative & stores support and contributed to team success.

Meeting deadlines and maintaining strong relationships with key stakeholders and team members is essential to success. In return, this position offers a competitive rate and a clear career path that enhances your exposure to the mining sector while building your expertise in Business Services and Operations.

Detailed responsibilities are,

Office Administration & Customer Service

• Perform general administrative tasks, handle internal/external queries, and manage accurate payroll data entry.
• Maintain employee records and respond to routine inquiries.
• Coordinate messages, emails, and onboarding/training setups.

Procurement & Job Management (Epicor)

• Raise jobs and purchase orders in Epicor linked to customer orders, internal tasks, and appropriate cost codes.
• Verify goods received, match/update POs, and process invoices for payment.

Payroll & HR Support

• Input and manage timesheets and utilization reports.
• Interpret awards/agreements for payroll processing with HR guidance.
• Resolve payroll queries and manage leave and accreditation documentation.

Site & Resource Coordination

• Monitor and replenish PPE and stationery.
• Maintain induction database for site staff and manage travel arrangements (including charter flights).
• Oversee accommodation logistics including liaison with real estate agents and property maintenance.

Stores & Inventory Management

• Conduct stock control and inventory management.
• Handle inward/outward goods, including pick/pack, receipting, and reporting on stock discrepancies.

Financial & Job Costing

• Manage job costing, invoicing, and monthly financial reporting for regional sites.

About You

You'll bring a strong background in administrative support, with hands-on experience in timekeeping systems—preferably KRONOS—and solid proficiency in ERP platforms and Microsoft Office, particularly Excel and Word.

To thrive in this role, you'll need demonstrated strengths in coordination, problem-solving, and task prioritisation, along with a commitment to meeting schedules as part of a cohesive service team. Strong time management, accuracy in data entry, and the ability to work both independently and collaboratively are key. Your interpersonal and communication skills will help you build and maintain effective working relationships with both internal and external stakeholders.

Experience in payroll processing and a basic understanding of accounting procedures are important, while prior exposure to the mining or workshop service sector will be highly regarded. In addition, knowledge of inventory management, dispatch, and internal sales will support your success in the role. Although previous warehousing or stores experience is preferred, we are happy to provide training for the right candidate.

Why Join Fenner?

• We have a strong focus on the development of our People and as such offer a wide range of training and development opportunities.
• Work-life balance – flexible work arrangement available to suit you
• A strong and experienced leadership team that are here to support and mentor your personal career development.
• A strong safety culture – with a commitment to 100% safe behaviors.
• Access to our employee perks Michelin shares, the Talent Referral Incentive Program, salary sacrificing, Paid Parental leave, a 45% discount on Michelin tyres, Service Recognition Awards, and much more

We're committed to establishing a culture that is inclusive, diverse, and compassionate. We welcome applications from people of all ages, First Nations, abilities, sexual orientations and gender identities. Our recruitment process includes an interview, a national police check and a pre-employment medical.