Admin Coordinator
3 days ago
Downer has been awarded the Property and Asset Services (PAS) contract to deliver base and estate services across their two largest regions NSW/ACT and QLD. This is a significant milestone for our business and our enduring 80+ year relationship with the Australian Defence Force.
We're inviting applications to join our permanent workforce in Albatross as an Admin Coordinator. We're committed to building a workplace where everyone feels respected, valued, and empowered to contribute.
Commencing January 2026, we're looking for people from all backgrounds – whether you bring Defence experience, industry knowledge, or transferable skills from other sectors.
If you're passionate about contributing to Defence capability and want to be part of a high-performing, inclusive team – express your interest today.
What You'll Do
This role offers a broad scope, with key responsibilities including:
- Provide administrative support to Base operations including reporting, correspondence, and record keeping.
- Coordinate meetings, agendas, and minutes, tracking action items to completion.
- Arrange and manage supplier invoices, goods receipting, and other finance administrative duties.
- Maintain document and data accuracy in systems such as Objective, GEMS, and INX.
- Process purchase orders, receipts, and other procurement documentation.
What You'll Bring
- Knowledge of administrative procedures, office systems, and record management processes.
- Strong organizational and time management skills.
- High level of accuracy and attention to detail.
- Experience in an administrative coordination role within a corporate or operational environment.
- Strong IT systems proficiency, including Microsoft Office suite at an advanced level.
More than anything, you'll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.
Why Downer?
At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.
Downer is a sovereign-owned, ASX-listed Australian company and proud recipient of the Estate & Infrastructure Business of the Year and Prime Contractor of the Year for two consecutive years (2024, With over 80 years of support to the Australian Defence Force (ADF), our Base and Estate Management team delivers innovative solutions and integrated services to both the ADF and New Zealand Defence Force (NZDF).
What It Means to Belong at Downer
We're proud of our high-performance culture and commitment to diversity, offering:
- Training and development to support and diversify your career.
- With 30% of vacancies filled internally you'll find real opportunities to advance your career.
- : healthcare discounts, great savings on retail purchases, car purchases and much more.
- Employee Assistance Program: professional support for you and your family when you need it most.
You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.
We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.
We're committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn't align perfectly with this role, we'd still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.
As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.
If you need support or adjustments through the recruitment process, just let us know, we're here to help you put your best foot forward.
-
Admin Coordinator
5 days ago
Wagga Wagga City Council, Australia Downer Full time $60,000 - $90,000 per yearDowner has been awarded the Property and Asset Services (PAS) contract to deliver base and estate services across their two largest regions NSW/ACT and QLD. This is a significant milestone for our business and our enduring 80+ year relationship with the Australian Defence Force.We're inviting applications to join our permanent workforce in Blamey Barracks as...
-
Admin Coordinator
1 week ago
Port Stephens Council, Australia Downer Full time $60,000 - $80,000 per yearWe're proud to announce a major milestone for Downer.Downer has been awarded the Property and Asset Services (PAS) contract to deliver base and estate services across their two largest regions NSW/ACT and QLD. This is a significant milestone for our business and our enduring 80+ year relationship with the Australian Defence Force.We're inviting applications...
-
High Salary! Admin Coordinator
4 weeks ago
Randwick City Council, Australia Downer Full timeOverview Downer has been awarded the Property and Asset Services (PAS) contract to deliver base and estate services across their two largest regions NSW/ACT and QLD. This is a significant milestone for our business and our enduring 80+ year relationship with the Australian Defence Force. We’re inviting applications to join our permanent workforce in...
-
▷ Immediate Start: Admin Coordinator
2 weeks ago
City Of Mandurah, Australia 1300SMILES Ltd Full timeCompany Description We're looking for an Admin Coordinator to join our two well-established clinics: Halls Head Dental Centre and Falcon Dental Care. Halls Head Dental & Falcon Care Dental are leading dental practices dedicated to delivering exceptional patient care and clinical excellence. We are part of Abano Healthcare, Australasia’s largest dental...
-
Sales Coordinator
2 weeks ago
Fairfield City Council, Australia Burning Glass Technologies Full timeSales Coordinator & Reception Administrator Western Sydney Head Office | Up to $85k + Super - Full Time Role The Company: With over 20 years of industry leadership, this Australian-owned waste management business is built on family values, reliability, and a strong customer-first ethos. Servicing commercial, industrial, and residential clients, the company...
-
Council of the City of Sydney, Australia BaptistCare NSW & ACT Full timeOverview Permanent Full Time role based at our Blue Hills Manor Aged Care Home in Prestons. Offering Monday-Friday 8.30am-4.30pm. Be part of a forward-thinking organisation that embraces innovative care models and practices, ensuring you are always at the forefront of aged care. Key Benefits - As a registered not for profit organisation, you may be...
-
Admin Assistant, Content
3 weeks ago
Council of the City of Sydney, Australia Paramount Pictures Full timeOverview Paramount is a global media and entertainment organisation with some of the best known and loved brands in the world. In Australia, we deliver premium content on any screen, anytime, anywhere, via an enhanced viewing ecosystem. We pride ourselves on creating content that gets people talking. You can watch and stream for free all these great shows...
-
(7/10/2025) Screen/Media and Admin Trainee
2 weeks ago
City Of Joondalup, Australia NGARE EMPLOYMENT SOLUTIONS PTY LTD Full timeOverview Screen/Media & Admin Traineeship at Magic Studios. Magic Studios, a leading creative production studio based in Victoria Park, WA, is seeking a skilled Screen/Media & Admin Coordinator to join its team. Specialising in audio recording, video production, and social media solutions, the studio collaborates with clients across industries to produce...
-
Event Catering Co-ordinator
1 day ago
Melbourne City Centre, Australia Trippas White Group Full time**Event Catering Co-Ordinator & Admin Support | Melbourne CBD Monday to Friday** Trippas White Group (TWG) is a leading hospitality company, which operates from premium locations such as the Sydney Opera House, Sydney Tower and considered one of the most trusted names in food services and we are proud to be one of the largest food service providers in the...
-
2x Admin Support Officer
6 days ago
Council of the City of Sydney, Australia Talent International Full timeTalent International is currently recruiting for a 2x Admin Support Officer to join our client’s team based in Rookwood. The position is a 2-month contract with a view to be extended and paying $35 per hour + Super. Hours: On-site, Monday to Friday About the Role We are currently seeking two experienced Administration Support Officers to join the...