Property Investment Project Coordinator

2 weeks ago

Sydney Olympic Park, New South Wales, Australia Blue Wealth Property Full time

We're looking for a detail-focused and highly organised Project Coordinator to support the administrative flow of our property from launch through to settlement.

This role is perfect for someone who loves structure, enjoys working within processes, and is ready to take the next step in their career within the property industry.


About the Role

As our Project Coordinator, you'll provide essential administrative and organisational support across the business. You'll help keep information up to date, track key milestones, coordinate communication, and support our teams to deliver a seamless client experience.

You'll work closely with the Research, Property and Client Services teams to ensure everything is documented accurately and managed efficiently.


What You'll Do

Project Preparation

  • Collect and organise property material from developers and property sellers.
  • Check documents for accuracy and completeness.
  • Upload and maintain project details in the CRM.
  • Assist teams with administrative tasks needed to prepare properties and projects for launch.

Contract Management

  • Maintain and file contract documentation in the CRM.
  • Ensure records match developer and solicitor documents.
  • Track contract milestones and update internal systems.

Construction Coordination

  • Monitor the construction inbox daily and action requests.
  • Keep construction progress trackers updated.
  • Provide timely information to Client Services for client updates.

Settlement Support

  • Assist with coordinating Property Tours and preparing tour materials.
  • Help with settlement night logistics and client support.
  • Organise, pack and track settlement gifts.

CRM & Data Management

  • Maintain accurate property and project statuses across all stages.
  • Ensure documents and communications are uploaded promptly.
  • Prepare basic reports when required.

General Coordination

  • Provide administrative support during peak periods (launches, campaigns, settlements).
  • Draft simple client communications based on project updates.
  • Assist Client Services with reminder calls when needed.

About You

You're someone who enjoys being organised, accurate, and helpful — and you thrive in roles that require strong administration skills.

You will have:

  • Strong attention to detail and accuracy.
  • Excellent organisation and time management.
  • Confident communication skills, both written and verbal.
  • Good technology capability — CRM systems, Microsoft Office, OneDrive.
  • A process-driven mindset and willingness to learn.
  • A team-first attitude and a proactive approach.

Experience

  • 1–3 years in administration, project support, coordination, or operations.
  • Property or professional services exposure helpful but not essential.
  • Experience with CRM or workflow systems is an advantage, not a requirement.

Why You'll Love Working With Us

  • Supportive environment ideal for developing your skills.
  • Exposure to all stages of property projects.
  • Opportunity to learn across departments and grow your career.
  • Be part of an established, respected business in the property investment industry.

How to Apply

If you're organised, detail-focused and looking to build your career in a supportive and fast-paced environment, we'd love to hear from you.

Apply now with your resume and a short cover letter.

  • Project Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Cushman & Wakefield Full time

    Job Description SummaryJoin Cushman & Wakefield's Project & Development Services team as a Project Coordinator, supporting the successful delivery of diverse projects across multiple sectors, including government and commercial. You'll assist Project Managers in coordinating and delivering a wide range of fit-out, refurbishment, and infrastructure projects...

  • Property Services Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia JLL Full time

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Coombes Property Group Full time

    Executive Assistant / Office ManagerYou will be the operational heartbeat of Coombes Property Group—partnering closely with the CEO, Directors and senior leaders to keep our Sydney office running smoothly while enabling smart, scalable growth across Australia and abroad. You won't just keep things moving; you'll elevate how we work, introducing better...

  • Investment Manager

    2 weeks ago

    Sydney, New South Wales, Australia Hays Full time

    Your new companyYou will be working with an established non-bank lender with direct access funding, seeking for a Investment Manager to generate new business focusing on commercial property space.Your new roleAs the Investment Manager, you are tasked for origination of corporate/commercial loan, performing a complete due diligence to identify workable...

  • Property / Portfolio Manager

    3 days ago

    Sydney, New South Wales, Australia Meriton Property Services Pty Ltd Full time

    For over 60 years, Meriton has been at the forefront of Australian property, designing and delivering award-winning apartments in the best locations. With nearly 80,000 apartments completed across Australia's East Coast, our name is synonymous with quality, innovation and growth.Why Meriton?At Meriton, you're not just joining a company, you're joining an...

  • National Property Portfolio Manager

    3 days ago

    Sydney, New South Wales, Australia Adbri Pty Ltd Full time

    The roleJoin our dynamic Sydney property team as an experienced Property Portfolio Manager and make a real impact on Adbri's future. In this full-time role reporting to the Group Manager – Property, you'll lead the management and optimisation of our diverse, growing property portfolio across Australia, driving strategic value and...

  • Junior Graphic Designer and Signage Project Manager

    2 weeks ago

    Sydney, New South Wales, Australia Meriton Property Services Pty Ltd Full time

    Junior Graphic Designer & Signage Project ManagerMeriton has designed, developed, and built close to 80,000 award-winning apartments and some of the tallest residential towers across the east coast of Australia. Meriton offers sales, leasing, and property management services, as well as the luxury hotel accommodation brand Meriton Suites, with 23 locations...

  • Project Coordinator

    3 days ago

    Sydney, New South Wales, Australia National Intermodal Full time

    Sydney CBD LocationEnhance Project success across National Intermodal's project portfolioFull time permanent positionAbout UsJoin National Intermodal, a Government Business Enterprise wholly owned by the Commonwealth of Australia, dedicated to connecting communities with goods through efficient, reliable, and sustainable supply chains. We are transforming...

  • Project Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Uniting Church in Australia - Synod of NSW and ACT Full time

    12 month fixed-term contract; immediate startCentral location - Pitt St, CBD with flexible hybrid working arrangementsThrive in a values-led, inclusive and supportive environmentAbout the RoleWe are seeking a proactive and detail-oriented Project Coordinator to support the delivery ofProject Horizon, our Synod HRIS implementation (HR and Payroll). Reporting...

  • Content Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia The Local Project Full time

    Full-time | AlexandriaThe Local Project is an independent digital publisher celebrating exceptional design, architecture and interiors across Australia, New Zealand and beyond. Through our online platforms, print publications, video storytelling and social media, we connect a global audience with the best in design. We're looking for a Content Coordinator...