Administration Office- Multiple Roles

The Role

The acquisition of conventionally-armed, nuclear-powered submarines is an historic and transformative endeavour for Australia. The whole-of-nation effort to safely and securely deliver the cutting edge nuclear-powered submarine program will transform Australia's economic and national security landscape for decades to come.

We are seeking a highly motivated individuals to fill the multiple APS6 positions in the Government and Public Relations Branch in Chief Operating Officer Division of ASA.

In these roles you will exercise a considerable degree of independence and perform a leadership role. You will build strong relationships with stakeholders across the NPS Enterprise, the Defence Portfolio and the whole of Government. You will work productively and collegiately in a multidisciplinary environment, manage competing and time critical priorities, and provide detailed and sound strategic guidance to various stakeholders about complex matters. Your work will promote and support the strategic objectives of the ASA.

The duties of an APS 6 Administration Officer may include a combination of the following:

• Preparing, coordinating, and reviewing documentation for, but not limited to visits, freedom of information requests, ministerial, parliamentary, cabinet, and committee processes.
• Drafting and managing ministerial correspondence and briefing materials, ensuring accuracy, timeliness, and alignment with government priorities.
• Supporting the delivery of information requests in accordance with legislative requirements and agency procedures.
• Assisting with the planning and coordination of official visits and protocol activities, including domestic visit liaison and stakeholder engagement.
• Facilitating effective interdepartmental and interportfolio communication, contributing to whole-of-government coordination and collaboration.
• Providing support and training in systems such as PDMS, and contributing to continuous improvement in workflow and document management.
• Maintaining internal communication tools and engagement records.
• Applying quality assurance processes to ensure outputs meet required standards and comply with relevant legislation, policy, and procedural frameworks.
• Building and sustaining productive relationships with internal and external stakeholders to support ministerial and parliamentary outcomes.
• Tailoring communication and advice to suit diverse audiences and levels of expertise.
• Managing competing priorities and contributing to team planning, including setting goals, tracking progress, and delivering outcomes within required timeframes.
• Demonstrating initiative and sound judgment in resolving issues, identifying risks, and recommending solutions.

Please note: This role is located in Canberra, ACT

About our Team

As part of the Australian Submarine Agency you will be working at the cutting edge of capability delivery, supported by professionalisation pathways so you can continue to develop, along with unique and varied career opportunities.

Our people are capable, committed and diverse. We support an inclusive culture that emphasises respect and collaboration and prioritises safety and security. Our greatest asset is our people.

While we do offer flexible working arrangements, this position is based in Canberra and the successful applicant will be required to be located in Canberra or close surrounds.

Our Ideal Candidate

We are a dynamic organization seeking employees who are agile, innovative and energised by high-paced work. Our ideal candidates are proactive and accountable leaders, committed to maintaining the highest standards of professionalism in all aspects of their work. They have proven experience in managing teams and resources efficiently, ensuring tasks and projects are delivered on time and to a high standard. They will bring the following attributes and skills to the role:

• Possess excellent communication and interpersonal skills
• Have strong stakeholder engagement skills and a demonstrated ability to work collaboratively with a range of people, including at an internal and external senior executive level
• Ability to operate independently under broad direction to perform and achieve complex work.
• Adaptability, resilience and flexibility in the face of changing and competing priorities, being able to set priorities and ensure the outputs for the work area.
• Exercise sound judgement, discretion, and integrity including the ability to maintain confidentiality and privacy
• Have attention to detail, with the ability to take responsibility for own actions and accurate completion of work

Application Closing Date:
Monday 6 October 2025

For further information please review the job information pack, reference
ASA/07574/25
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