Office Manager

Lead Administration Across Kidney and Transplant Services

We're seeking an experienced and motivated Office Manager (AO4) to lead administrative operations within the Nephrology and Transplant Services (KATS) team at Princess Alexandra Hospital. This permanent part-time role (60.8 hours per fortnight) offers an opportunity to supervise a dedicated admin team, support operational excellence, and contribute to the delivery of world-class kidney care.

Your new role:

As Office Manager, you'll coordinate and oversee day-to-day administration within Kidney and Transplant Services, ensuring effective communication, smooth operations and strong team support. You'll manage rosters, supervise administrative staff, and work closely with the Director, NUM and Administration Manager to ensure the department runs efficiently and maintains high-quality service standards.

Key responsibilities include:

• Supervise and coordinate the administrative team to ensure consistent and high-quality service delivery.
• Manage staff rosters, leave, performance reviews and recruitment in collaboration with the Administration Manager.
• Provide administrative support including correspondence, data entry, filing, travel arrangements and secretariat duties.
• Liaise with internal departments such as HR, Payroll and clinical teams to resolve staffing and operational issues.
• Support training and development coordination for administration staff and ensure documentation is complete.
• Maintain accurate records, update departmental databases and generate reports as required.

About you:

You're a proactive and organised leader who thrives in managing people, processes and competing priorities. You bring exceptional communication, problem-solving and planning skills, with a focus on teamwork, service quality and continuous improvement.

You'll bring:

• Proven experience supervising administrative teams in a healthcare or complex organisational setting.
• Strong organisational, time management and prioritisation skills with attention to accuracy and detail.
• Excellent communication and interpersonal skills, with the ability to manage relationships across multidisciplinary teams.
• Proficiency in Microsoft Office and hospital systems (e.g., MyHR, AVAC, and rostering systems).
• Knowledge of HR and payroll processes, including roster management and PAD coordination.

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What we can offer you:

• We are renowned for teaching and research excellence with strong relations with Queensland's leading tertiary institutions.
• We want to empower you to build a long-term career, with countless opportunities to learn and grow, no matter your role
• You'll have all the benefits of working for Queensland's world-class public health system including generous leave entitlements, attractive salary and remuneration packages, salary packaging ( ) and access to relevant professional development allowances and/or leave, study and research assistance, corporate discounts and employee wellness programs.

About us:

The Princess Alexandra Hospital (PAH) is a tertiary health care centre providing care in most major adult specialties. We provide world class health care to Brisbane City's southern suburbs across emergency, medical, mental health and surgical services, including liver and kidney transplant.

We are nationally recognised for our expertise in trauma management and organ transplants and are one of Australia's leading academic and research health centres. The PAH as a major medical research precinct hosts Australia's most advanced medical research facility, the Translational Research Institute (TRI) as well as a new Clinical Research Facility for the discoveries made at TRI to be trialed in a safe clinical environment.

We're expanding our hospital to make sure everyone gets the care they need. We're adding more beds, modernising our buildings, and improving our spaces to treat kidney and cancer patients with all new services and facilities planned to open by 2027.

INTEGRITY | COMPASSION | ACCOUNTABILITY | RESPECT | ENGAGEMENT | EXCELLENCE

Our values were created by employees for employees to shape our culture and inspire positive interactions in the workplace. Diversity of ideas, skills, traditions, and customs is celebrated as one of our greatest strengths. Having a workforce that reflects and understands the needs and expectations of our community is important to delivering safe, kinder, and more inclusive care.

We recognise our strength comes from the diversity of our people and so we encourage people of all genders, ethnicities, ages, abilities, languages, sexual orientation, and family responsibilities to apply.

We are better together.