Executive Support Officer

About The Role
The Executive Support Officer provides executive and administration support for the Executive Director, Infrastructure & Facility Services. Specifically, this role is responsible for diary and email management, organising meetings and functions (including secretariat) and co-ordination of correspondence.

The role is required to screen incoming telephone calls and provide initial responses and manage associated follow-up, track and respond to incoming emails and correspondence and determine action and priorities, and process financial, human resource, administration, travel and procurement information for the division. This role is also required to use discretion to redirect and respond to matters on behalf of the Executive Director and contribute to the improvement of business processes and systems that enhance the functioning of the office.

About You
Our ideal candidate will be someone who can demonstrate the following:

• Demonstrated high level written communication skills including advanced knowledge of contemporary computer applications including but not limited to Microsoft Office Suite, Internet and Outlook; in addition to accurate typing skills
• Demonstrated ability to effectively, concisely, professionally prepare and edit all forms of documentation including but not limited to internal briefs, email, official correspondence, reports and presentations; with a focus on demonstrated attention to detail.
• Demonstrated interpersonal skills incorporating the ability to manage confidential information in an ethical and sensitive manner; ability to negotiate to achieve positive outcomes; and effectively liaise with members of the public, Executive Officers and staff at various levels and disciplines.
• Demonstrated skills in administrative support including organisation, efficient use of resources, diary management, problem solving skills and a logical approach to achieve outcomes whilst delivering professional, high level customer service.
• Demonstrated ability to make informed decisions and achieve results including the ability to identify and analyse issues, plan, prioritise, delegate and meet frequently changing and competing deadlines.

Mandatory Requirements

• Vaccinated against, and remain vaccinated against, certain vaccine preventable diseases (VPD) as outlined in the Health Employment Directive NO. 01/16

About West Moreton Health
West Moreton Health is one of the most rapidly evolving health services in the south east corner, with a community growth expected to almost double to more than 588,000 by 2036. Our vision is for a robust hospital and health service that includes fit-for-purpose spaces, interconnected buildings, multi-disciplinary health services, research, education and community partnerships.

To read more on how West Moreton Health are committed to transforming and optimising our care, to meet the health care needs of our growing and diverse community – Follow this link

As a Child Safe Organisation, At West Moreton Health

• We prioritise children and young people being seen, heard, and safe in every interaction.
• We create inclusive environments where the voices and needs of children and young people are valued and respected.
• We believe safeguarding is shared responsibility, upheld by every member of our organisation.

Benefits

• 17.5% annual leave loading (Additional allowances/entitlements may apply)
• 12.75% employer contribution to superannuation
• Professional development
• Salary sacrificing options
• Wellness programs
• Employee Assistance Service (EAS).

To apply
Further information regarding this role please download and read the attached Role Description and Information Packages. You will need to submit your Cover Letter, CV or Resume including the names and contact details of two referees and a short response (maximum 1-2 pages) on how your experience, abilities, knowledge and personal qualities are relevant to the role.

Applications to remain current for a period of 12 months and may be used to fill a similar vacancy.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all West Moreton Health vacancies.
Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.