Human Resources Administration

Additional InformationPart Time

Job Number

Job CategoryHuman Resources

LocationMelbourne Marriott Hotel Docklands, 15 Waterfront Way, Docklands, Melbourne, Victoria, Australia, 3008

SchedulePart Time

Located Remotely?N

Position Type Non-Management

As Marriott International's flagship brand, Marriott Hotels drives innovation in our industry. Be part of a collaborative team of creative, dynamic people setting the pace in the industry. Find your place in an environment built on strong relationships where every associate is empowered to make an impact and valued for their contributions.

In this Cluster role the Human Resources Administration role will report to the Cluster Human Resource Manager and work closely with the HR Coordinator to support all HR functions for AC by Marriott Southbank Hotel and Melbourne Marriott Hotel Docklands.

This is a Part Time role equivalent to 20 – 25 hours per week.

Position Description

Recruitment

• Assist the HR Manager and HR Coordinator with the recruitment process; post job requisitions, review candidates, conduct phone screens, coordinate interviews and follow up on applications.
• Process applications on mHUB to generate Associate IDs; troubleshoot any issues.
• Assist with internal transfers and external hires.
• Assist with the coordination of pre-hire checks. Notify applicants of results. Schedule and track orientation.

Onboarding and Offboarding

• Assist the HR Coordinator with on-boarding activities for new hires (new hire set-up, job descriptions, paperwork).
• Follow all employment compliance standards for newly hired employees (I9, Job Requisition Files, Personnel Files, etc.)
• Maintain and validate all personnel records in HR Systems (ADP, Emplive, Mhub.)
• Follow-up on all outstanding new hire paperwork.
• Assist the HR Coordinator with processing resignations and ensure Associates are removed from relevant systems.

Training

• Generate learning reports to track training compliance, learning, and development.
• Assist with coordinating training sessions for Associates.

Associate Relations

• Support with promoting TakeCare events for hotel Associates.
• Communicate with the wider hotel about Associate activations.
• Celebrate Associate birthdays, anniversaries and organize monthly awards.
• Assist with the facilitation of the Marriott International Engagement Surveys to ensure 100% completion.
• Respond to general inquiries, questions, and requests from Associates about the company, the brand, Human resources processes, policies, and guidelines.

Administration

• Assist HR Manager and HR Coordinator with all administrative tasks.
• Ensure uniform compliance, organizing the uniform room and sorting Associate laundry.
• Ensure Canteen is restocked.
• Maintain back of house cleanliness and signage.

Compliance

• Assist management with HR Audits. Maintain tracking systems to ensure all audits are completed timely and accurate. Assist with department LOA procedures and processes.
• Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading.
• and editing written information to ensure accuracy and completeness.

About You

• Highly organized, detail oriented and focus on attention to detail
• Prior experience in an administration, reception or HR role
• Experience or understanding of a hotel environment
• Strong knowledge of employment law
• Maintain confidentiality and professionalism at all times
• Working rights in Australia

Our Benefits

• Exclusive staff discounts on food and beverage and hotel rooms (including all properties within the Marriott International group) for you, your family and friends
• Be part of Life with the Works program where you can enjoy flexible working hours & locations, time off to pursue your passion through sabbatical leave, and paid leave during your birthday month
• Grow, develop, and progress with internationally recognised training programs, unlimited strategic development and exciting career opportunities within the Marriott International group
• Genuine care for associates' physical, emotional and financial wellbeing through our Employee Assistance Program
• Opportunity to receive Employee Referral Incentives and get paid for working with your friend
• Work for the Largest Hotel Network in the World which values equality, diversity and inclusiveness

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.