Administration & Absentee Officer

Girton Grammar School is seeking an enthusiastic administrator to join our school community as an Administration and Absentee Officer.

Enjoy a great work-life balance with a term-time only role—work during school terms and take school holidays as leave. This is a part-time role FTE hours per fortnight.

About the Position

The Administration and Absentee Officer reports to the Academic and Support Services Manager and is a key member of the administration team with responsibility to coordinate the Senior School Absentee processes and

provide a range of administrative and student support functions, including providing relief support to the Reception and First Aid Officer, under the direction of the Health Services Manager (Nurse), when required. The

role also provides a range of administrative support to the Academic and Support Services Manager.

The Administration and Absentee Officer must be able to demonstrate a calm, caring and respectful manner when assisting students and undertaking Reception and First Aid duties and demonstrate initiative when overseeing the Absentee reporting processes. The position requires a knowledge and capability to use

contemporary information technology systems and software and the ability to be efficient, organised, adaptable and an active and supportive member of a small administrative team. This is a rewarding opportunity to work in a supportive and inclusive team environment.

For the full position description, please visit the job on our website and scroll to the bottom of the page to the attachment.

For Seek Users:

Why Join Us?

At Girton Grammar, you'll be part of a vibrant school community committed to educational excellence. We provide our teachers with opportunities for professional development, equipping them to become leaders in the education sector. Our strong culture of optimism and respect fosters both personal growth and academic achievement in staff and students alike.

Benefits include:

• Work-Life Balance, 38 weeks of term time per year with flexible arrangements based on operational requirements.
• Professional Growth, access to leadership mentoring and development programs.
• Supportive Environment, paid parental leave for eligible staff, emergent leave, and an Employee Assistance Program.
• Benefits & Wellness, tuition discounts for eligible staff, salary packaging, free vaccinations, and an active staff association.
• Community Focus, be part of a close-knit team dedicated to staff and student wellbeing.

Essential Qualifications and Key Selection Criteria

• Completion of a relevant post-secondary qualification or relevant work experience,
• Excellent interpersonal and written communication skills, including the ability to provide a welcoming, inclusive reception, and high level of customer service to respond to phone, face to face and email queries,
• Well-developed administrative skills and experience, including proficient use of information and communication technologies (ICT),
• Strong time management and organisation skills with the ability to work well under pressure, prioritise tasks and be able to respond to change,
• The ability to work as a member of a team as well as work autonomously, when required,
• Demonstrate the ability to manage detailed information efficiently and with accuracy,
• Demonstrate a high level of confidentiality and professionalism at all levels,
• Willingness and the capacity to undertake and apply First Aid training (training is provided by the School),
• The ability to develop an understanding of student wellbeing, child safety and of appropriate behaviours when engaging with children, including children with diverse needs and backgrounds (mandatory child safety training is provided),
• Knowledge and experience working within a school environment (desirable but not essential).

How to apply

To be eligible to apply, you must hold existing work rights to work in Australia

If you are interested in applying for this position, please provide a resume and cover letter addressing the key selection criteria.

Click 'Apply Now' to submit your application.

Applications close on Sunday, 31st August 2025

Interviews will commence as applications are received Girton Grammar School reserves the right to commence the recruitment process and appoint the position before the applications close date.

All applicants must be eligible to work in Australia.

Girton Grammar School is committed to child safety. Candidates applying for teaching appointments must be registered with the Victorian Institute of Teaching. All other staff are required to provide a Working with Children Check (WWCC). Referee checks will be undertaken prior to employment. Girton Grammar is an Equal Opportunity Employer

All applications will be treated with strictest confidence.