Executive Assistant

2 weeks ago

Coffs Harbour, New South Wales, Australia Tony White Group Full time

THE TONY WHITE GROUP:

With over $4 billion in annual turnover and 2,800 people across 130 sites, the Tony White Group (TWG) is the largest privately-owned automotive retail group in Australia. We're led by an experienced and agile executive team who recognise that great people are key to our continuing success and growth. For more information, visit 

ABOUT THE ROLE:

We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to our DP and senior management team. This is a varied role that combines administration, staff liaison, external stakeholder communication, and coordination of key compliance and training activities.

RESPONSIBILITIES:

  • Manage executive calendars, meetings, and travel arrangements.
  • Prepare reports, presentations, and correspondence.
  • Liaise with internal staff and external stakeholders, including other dealerships.
  • Assist departments where required to ensure smooth operations.
  • Coordinate the Toyota for Life (TFL) Audit annually, ensuring all TMCA requirements are met.
  • Co-ordinate volunteering opportunities and external stakeholder presentations and attendance.
  • Oversee and manage training schedules across all departments.
  • Organize company events and assist with inductions and onboarding of new staff.
  • Handle confidential information with discretion.
  • Various ad hoc duties

SKILLS:

  • Someone willing and keen to get involved in all aspects of organizing, developing, and seeing projects through to fruition.
  • A well-presented and confident person with initiative, and a common-sense approach to everything they tackle.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal abilities.
  • Proficient in Microsoft Office Suite, and ability to navigate other software applications with ease.
  • A keen interest in social media and community-based initiatives.
  • Ability to work independently and manage multiple priorities.

BENEFITS:

  • Supportive team environment.
  • Opportunities for professional development.
  • Be part of a respected automotive brand.
  • Previous experience in executive support will be highly regarded.
  • Only those with the above skill set, and some experience in senior administrative and/or support roles will be considered.

PLEASE NOTE:

  • We conduct reference checking, pre-employment medicals & AFP Criminal record checks
  • Applicants who do not have the required skills and/or experience will not be considered
  • Applicants must be physically in Australia and must have full Australian working rights
  • We are an equal opportunity employer, supporting gender equality, and workplace diversity
  • Only shortlisted applicants will be contacted.

If you have the required expertise and a passion to work with the best in the Industry, please apply - with a covering letter and resume - via this Seek ad.

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