Philanthropy & Operations Coordinator
6 days ago
Philanthropy & Operations Coordinator
Full-Time | Based in South Brisbane (Mater Hospital Campus)
Make a Real Difference – Help Change Lives Around the World
Are you a dynamic and highly organised professional with a passion for purpose-driven work? Are you ready to help bring smiles to children around the world? Operation Smile Australia is looking for a Philanthropy & Operations Coordinator to join our small, passionate team headquartered at the Mater Hospital in South Brisbane.
About Us
Operation Smile Australia is part of a global network spanning over 60 countries dedicated to improving the health and lives of children through safe, free craniofacial surgery and comprehensive care. We also work to build long-term self-sufficiency by training local health workers, donating medical equipment, and supporting year-round treatment in low- and middle-income countries.
Every three minutes, a child is born with a cleft condition. Without treatment, most don't survive to adulthood. With your help, we can change that.
The Opportunity
We are expanding our reach and impact—and we're seeking a skilled, friendly, and motivated Philanthropy & Operations Coordinator to assist with the delivery of fundraising campaigns, events, marketing, communications, international program logistics, and executive administration.
In this full-time role (flexible hours considered), you'll work across multiple areas of the organisation, reporting directly to the CEO and supporting the wider leadership team including our Philanthropy and Programs Managers.
What You'll Do
Marketing & Fundraising Support
- Assist in developing creative briefs, digital content, and marketing assets
- Coordinate event logistics, supporter recognition & communications, and media liaison
- Manage and maintain databases, toolkits and systems including CRM
- Contribute to donor campaigns, brand awareness and advocacy initiatives
Program & Operations Coordination
- Support logistics for international medical programs (volunteer management, travel, documentation)
- Support post-program reporting, evaluation, and communications
Executive & Administrative Support
- Provide confidential assistance to the CEO where needed
- Assist with Board and subcommittee coordination, papers, and minutes
- Maintain a high level of discretion and professionalism when handling sensitive matters
Who You Are
This is a great job for a recent graduate or someone looking to get back into full-time work
You're the kind of self-motivated person who thrives in a fast-paced, purpose-driven environment. You're equally happy writing a campaign email, organising a fundraising event, coordinating program logistics, or compiling board reports.
You'll ideally answer YES to these questions:
Are you passionate about helping children and changing lives?
Will this job give you personal and professional satisfaction?
Do you bring strong skills in coordination, communication, and attention to detail?
Your Skills & Experience
Essential:
- Prior experience in administration, events, marketing, or fundraising
- Excellent written and verbal communication skills
- High-level organisational and project management skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to handle confidential information professionally and reliably
- Self-motivated, adaptable, team player
Desirable:
- Not-for-profit or charity sector experience
- Familiarity with NFP CRM platforms
- Event coordination or donor engagement background
- Knowledge of cleft/craniofacial care, global health, or medical volunteerism
- Design or social media experience (basic)
Other Requirements
- Working with Children Check (or willingness to obtain)
- National Police Check (within the past 6 months)
- Current driver's licence
- Evidence of vaccinations (including COVID-19, as applicable)
Why Join Us?
- Be part of a life-changing mission with global reach
- Enjoy a varied role in a tight-knit, values-driven team
- Flexible working hours available for the right candidate
Office located in South Brisbane at the Mater Hospital
-
Philanthropy and Partnerships Manager
2 weeks ago
Brisbane, Queensland, Australia Attuned Talent Pty Ltd Full time $90,000 - $120,000 per yearThe RBWH Foundation is entering an exciting new chapter, strengthening its foundations, deepening relationships, and expanding its impact to support life-changing research, innovation and care. As part of this transformation, the Foundation is appointing a Philanthropy & Partnerships Manager, a pivotal role in delivering the new operating model, driving...
-
Operations Coordinator
1 week ago
Brisbane, Queensland, Australia Townsville Marine Logistics Full time $60,000 - $90,000 per yearCompany DescriptionFounded in Townsville, North Queensland, Townsville Marine Logistics provides safe and efficient stevedoring services for various cargo types including break bulk, bulk products, and containers. Operating in the Ports of Townsville and Brisbane, we utilize state-of-the-art port handling equipment to ensure superior service and...
-
Operations Coordinator
1 week ago
Brisbane, Queensland, Australia Children's Ground Full time $60,000 - $80,000 per yearAbout Children's GroundChildren's Ground is a First Nations organisation. The Children's Ground Approach is designed and delivered through the leadership of First Nations people. We are committed to systems change to ensure dignity, justice and equity for all children and families. Our work focuses on national reform as well as evidencing a new way of...
-
Operations Coordinator
1 week ago
Brisbane, Queensland, Australia InvoCare Full time $60,000 - $80,000 per yearDo you want to embrace a role with purpose by delivering behind the scenes operations and coordination to our front line workers?InvoCare is an industry leader within the funeral industry, we currently operate over 300 funeral locations, 17 cemeteries and 29 crematoria, throughout Australia, New Zealand and Singapore and growing.As an Operations Coordinator...
-
Simulation Coordinator
2 weeks ago
South Brisbane, Queensland, Australia Mater Group Full time $73,000 - $145,000 per yearAbout the roleA unique opportunity has become available within the Mater Education Practice Improvement Centre (MEPIC) Simulation service for a Simulation Coordinator to join this dynamic, passionate and innovative team. This position is offered maximum term part time capacity at 20 hours per week for 12 months.As a member of the Simulation Programs team,...
-
Operations Coordinator
1 week ago
Brisbane, Queensland, Australia CI&T Full timeWe are seeking a proactive and highly organised Operations Coordinator to act as the central support hub for our growing Australian team. This is a fantastic entry-level opportunity for someone who loves variety, is eager to learn, and thrives on making things happen.Reporting directly to the Managing Director, you will be the go-to person for our team,...
-
Operations Coordinator
1 week ago
Brisbane, Queensland, Australia CI&T Full timeWe are seeking a proactive and highly organised Operations Coordinator to act as the central support hub for our growing Australian team. This is a fantastic entry-level opportunity for someone who loves variety, is eager to learn, and thrives on making things happen.Reporting directly to the Managing Director, you will be the go-to person for our team,...
-
Operations Coordinator
1 week ago
Brisbane, Queensland, Australia Ci&T Full timeWe are seeking a proactive and highly organised Operations Coordinator to act as the central support hub for our growing Australian team. This is a fantastic entry-level opportunity for someone who loves variety, is eager to learn, and thrives on making things happen.Reporting directly to the Managing Director, you will be the go-to person for our team,...
-
Operations Coordinator
6 days ago
Brisbane, Queensland, Australia Serco Full time $60,000 - $90,000 per yearSerco is a place where you can growThis role is a fully remote work from home role, however a Queensland location is perfect as there may be occasional travel to sites.Working Hours & Roster PatternRoster Cycle: 6-week rotating schedulePossible Daily Start Times (local / AEDT):5:00 am – 1:00 pm (6:00 am – 2:00 pm AEDT)8:00 am – 4:00 pm (9:00 am –...
-
Operations Coordinator
1 week ago
Brisbane, Queensland, Australia Tiffany & Co. Full time $80,000 - $120,000 per yearPositionThe Blue BoxSince 1837, the masterpieces of Tiffany & Co. have defined style and celebrated the world's great love stories. With a heritage of design innovation and exceptional service, Tiffany & Co. is renowned as one of the world's most recognizable luxury brands.Be a part of milestones in our customers' lives, represent the Tiffany brand and...