Administration Coordinator

Job no: 517428

Work type: Fixed term - Part-time

Campus: Adelaide

Categories: Executive Support, HEO5

(HEO5) $82,922 to $92,203 FTE per annum plus an employer contribution of 17% superannuation applies.

12-month fixed term, part-time position available

The University's Adelaide Centre for Epigenetics (ACE) is inviting applications for a part time Administration Coordinator.

This position will report to Professor Jose Polo, the Inaugural Director of the Adelaide Centre for Epigenetics (ACE). The Adelaide Centre for Epigenetics (ACE) is a centre within the Faculty of Health and Medical Sciences, focusing on epigenetic research and cell fate, including studies on development, reprogramming, and cancer. ACE works closely with the South Australian Immunogenomics Cancer Institute (SAiGENCI), an independent medical research institute dedicated to cancer research, located in South Australia.

Working under general direction, the Administration Coordinator is responsible for providing dedicated executive support to the Director of ACE and EMBL Australia Scientific Head, Professor Jose M. Polo. This position supports the director in all aspects of office communication, including managing the electronic and manual systems, diary and travel coordination and drafting a wide range of correspondence. You'll also play a key role in assisting other staff within the centre, contributing to a collaborative and innovative research culture.

This is an exciting opportunity for a proactive and organised professional who thrives in a fast-paced academic setting and is passionate about supporting impactful scientific work.

To be successful you will need:

• Experience working in an executive support role, providing executive support and assistance to senior managers.
• Demonstrated evidence of efficient and responsive administrative skills, including the ability to effectively prioritise and manage work and handle confidential information in a busy environment.
• Excellent verbal and interpersonal and communications skills and the ability to liaise and develop key relationships with a diverse range of stakeholders.
• Demonstrated experience setting and meeting deadlines and providing a sound level administrative support function in a busy environment.
• Experience with the University administrative systems will be an advantage.
• Current valid National Police Clearance

The path to Adelaide University

We are on an exciting path to Adelaide University as we prepare to open our doors in January 2026. Adelaide University will combine the strengths of the University of Adelaide and the University of South Australia, and we are dedicated to creating an accessible and future-focused educational powerhouse that fosters economic and social wellbeing through ground-breaking research and innovative teaching. You can learn more about Adelaide University HERE and more information will be provided throughout the recruitment process.

Enjoy an outstanding career environment

We offer a uniquely rewarding workplace. The size, breadth and quality of our education and research programs - including significant industry, government and community collaboration - offers you vast scope and opportunity for a long, fulfilling career.

It also enables us to attract high-calibre people in all facets of our operations, ensuring you will be surrounded by talented colleagues, many world-leading. Our work's cutting-edge nature - not just in your own area, but across virtually the full spectrum of human endeavour - provides a constant source of inspiration.

Our culture is one that welcomes all and embraces diversity consistent with our Staff Values and Behaviour Framework and our Values of integrity, respect, collegiality, excellence and discovery. We firmly believe that our people are our most valuable asset, so we work to grow and diversify the skills, knowledge and capability of all our staff.

We embrace flexibility as a key principle to allow our people to manage the changing demands of work, personal and family life.

In addition, we offer a wide range of attractive staff benefits. These include: salary packaging; flexible work arrangements; high-quality professional development programs and activities; and an on-campus health clinic, gym and other fitness facilities.

Learn more at:

Your faculty's broader role

The Faculty of Health and Medical Sciences contains one of Australia's largest concentrations of leading health researchers, teachers and clinical titleholders. It's comprised of eight schools and a number of specialist disciplines, institutes and centres, variously focused on world-class research, and training the next generation of: medical doctors; surgeons; dentists; nurses; psychiatrists; psychologists; and other health professionals.

Learn more at:

If you have the talent, we'll give you the opportunity. Together, let's make history.

Click on the '' button to be taken through to the online application form. Please ensure you submit a cover letter, resume, and upload a document that includes your responses to all of the selection criteria for the position as contained in the position description or selection criteria document.

Applications close 11:55pm, 18 September 2025.

The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.

For further information

For a confidential discussion regarding this position, contact:

Suzanne Maiolo

Lab Manager

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You'll find a full position description and/or selection criteria below: (If no links appear, try viewing on another device)

We are an Equal Employment Opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Female applicants, people with a disability and/or and Aboriginal and Torres Strait Islander people who meet the requirements of this position are strongly encouraged to apply. If you have any support or access requirements, we encourage you to advise us at time of application.

DOWNLOAD THE POSITION DESCRIPTION

Advertised: 03 Oct :00 AM

Applications close:18 Oct :55 PM