Medical Workforce Administrator

Welcome to St John of God Health Care

St John of God Health Care is one of the largest private providers of health care services in Australia, employing more than 16,000 employees (caregivers). We operate 26 hospitals and services comprising more than 3,300 hospital beds, including home nursing, disability services and social outreach programs.

As a Catholic, not-for-profit group, we invest all profits to the communities we serve by updating and expanding our facilities and technology; expanding existing services and developing and acquiring new services; and providing Social Outreach services to people experiencing disadvantage to improve health and wellbeing.

St John of God Bunbury Hospital is a modern facility serving the regional communities of WA's south west

coastal towns, including the regional city of Bunbury, and its major centres comprising of Collie, Busselton and

Margaret River. It is co-located on the South West Health Campus with the public hospital.

Your role

St John of God Bunbury Hospital is seeking a dedicated Medical Workforce Administrator to support the delivery of effective and efficient medical workforce services. This permanent full-time role is central to ensuring smooth operations and governance across all aspects of medical staffing.

The successful candidate will provide comprehensive support in recruitment, onboarding, rostering, leave management, invoice reconciliation, accommodation coordination, records management, and customer service. You will oversee the onboarding of all Junior Doctors, compile and distribute medical rosters, and assist Heads of Department and Directors of Clinical Training with PMCWA accreditation and approvals. Additionally, you will manage invoicing for all doctors and coordinate the recoup of Fiona Stanley Hospital invoices for Junior Medical Officers on Specialist Training Pathways.

This is a fantastic opportunity to contribute to a high-performing team in a role that makes a meaningful impact on the hospital's medical workforce operations.

The Position:

• Manages the new starter on-boarding process (including seconded doctors and leave relievers) for webpas, Medicare Provider Number, Health Apps, network access, security swipe cards, creating passwords for Junior Medical Officers, including senior medical practitioners (salaried) and locum Doctors whilst maintaining confidentiality and a high level of discretion at all times.
• Compiles and distributes medical rosters; liaises with relevant Head of Department (HOD) to ensure known roster gaps are filled and timely distributes rosters to appropriate staff.
• Manages daily JMO staffing activity and working hours to ensure compliance with contractual requirements.
• Provides ongoing assistance in the coordination of junior and senior doctors leave and cover requests in accordance with the relevant AMA Industrial Agreement and management of leave relief, including liaising with locum agencies, rostering of leave relief staff, liaising with department Caregivers and relevant HOD to ensure roster/s are fulfilled.
• Ensures all medical doctor have appropriate qualifications, valid registration, credentialing, and visa (if required) approvals in place to be employed by SJGBH in conjunction with Credentialing Officer.
• Accurately and timely process timesheets and adjustments for all doctors
• Coordinate onsite and offsite accommodation bookings for medical workforce staff including booking of accommodation via Sirvoy for rental properties and booking of hotel accommodation as required; coordinate and schedule linen changes and cleaning of rental properties; escalating issues for rentals requiring maintenance to appropriate channels and invoice coordination as required

You will have highly developed consultation, negotiation, conflict resolution and interpersonal skills including a demonstrated ability to apply these skills when working with people at senior / executive level.

To be successful in this role, you will possess a high level of experience in multi-discipline administrative functions, along with advanced skills in word processing, computer software and computer literacy, including demonstrated experience using Microsoft Office, particularly Excel and Word.\

Above all, patient care and the delivery of high-quality, customer-focused service will be at the core of everything you do, committing to and supporting our Mission and Values.

We can offer you

• Salary: $85,508 to $87,204 per annum, plus 12% superannuation
• Permanent full-time opportunity
• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
• Novated leasing
• work related expenses
• self-education and
• additional superannuation
• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs
• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
• Employee support through our dedicated free Employee Assistance Program (EAP)

For enquiries please contact Julieta Bracknell, Executive Assistant, on

Position may be filled before closing date if a suitable candidate is identified

Please note: If suitable candidates are identified, shortlisting and interviews may begin before the advertisement closes.

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.