Admin Assistant

2 days ago

Fairfield, Australia AAAK Transport Pty Ltd Full time $60,000 - $80,000 per year

We are seeking a motivated and detail-oriented Admin Assistant to join our team. Reporting directly to the Allocations and Finance Manager, this position provides essential administrative support across allocations, compliance, and finance functions.

This role is perfect for someone with strong organisational skills, excellent attention to detail, and a proactive attitude who enjoys working in a fast-paced transport environment.

Key Responsibilities

  • Provide administrative support to the Allocations and Finance Manager.
  • Assist with daily driver and vehicle allocations, job scheduling, and data entry.
  • Daily entry of drivers' load counts and their time in and out.
  • Assist in inductions for new jobs, ensuring all paperwork and compliance requirements are completed.
  • Follow up on overdue payments and assist with general finance-related queries.
  • Assist in preparing and maintaining weekly reports for management review.
  • Maintain accurate compliance records, including licences, vehicle registrations, and maintenance schedules.
  • Liaise with drivers, clients, and internal teams to support daily operations.
  • Prepare and file transport documents such as delivery dockets, invoices, and compliance reports.
  • Support audits and ensure adherence to company and regulatory compliance standards.
  • Manage incoming calls and emails related to allocations, compliance, and administration.

  • Accounts Assistant

    6 days ago

    Fairfield, Australia Austcorp Executive Full time

    Part or Full Time position - flexible working arrangements - up to $85k + Super - Monday-Friday position - permanent position - Nationwide business - Locally Owned and Operated **About the Company**: *** My client, a large subcontractor of aluminium contracts has been delivering exceptional services across Sydney for years. Supplying quality services and...

  • Office Supervisor

    1 week ago

    Fairfield, Australia Capital Radiology Full time

    **Direct Radiology Fairfield **is looking for an **Office Supervisor** to join our team on a **Full-time **basis. This is the perfect opportunity for someone who is wanting to take their career to the next level and thrives in a fast-paced and busy environment. - **Lead and support a team of 4 receptionists, ensuring smooth daily operations**: - **Oversee...

  • Admin Officer

    1 week ago

    Fairfield, Australia Wellways Full time

    **_Wellways is committed to reconciliation, lived experience and inclusivity. We strongly encourage and warmly welcome people from Aboriginal and Torres Strait Islander communities, people with a lived experience of mental health and disability and people_** **_who identify as LGBTIQA+ to apply. Even if you only meet some of the criteria, we'd love to hear...

  • Admin/accounts Assistant

    3 days ago

    Fairfield East, Australia Hard Bakka Full time

    **HARD BAKKA** is currently seeking to employ part time, a PERSONAL ASSISTANT. Preferably, you will be a university student in Business and/or accounting studies with some experience in general administrative duties, IT savvy including MS Office. Presently the position is 2 days a week at Fairfield East. The successful applicant must submit her resume and...

  • Intake and Administration Officer

    3 days ago

    Fairfield, Australia Uniting Full time

    About the Opportunity This is a part-time opportunity (21 hours per week), until August 2026 and will be based at our Fairfield Counselling and Mediation centre. We are seeking a compassionate, emotionally intelligent, and highly organised Intake and Administration Officer to join our dedicated team at Uniting Counselling and Mediation in Fairfield. As the...

  • Medical Receptionist

    6 days ago

    Fairfield, Australia ProActive Psychology Full time

    **.Medical Administration/ Receptionist in a Psychology Clinic** **About The ProActive Psychology Practice**: The ProActive Psychology Practice is a private Psychology Practice located in both Bankstown and Fairfield NSW. We are a small group practice that provides psychological services for a wide spectrum of disorders, offering individual and group...

  • Capability and Team Experience Coordinator

    3 days ago

    Fairfield, Australia ED - Group Support Functions Full time

    **About Us** Endeavour Group was created in 2020 through the restructure and merger of the Woolworths Group drinks and hospitality businesses. With a strong track record of growth, combined these businesses form the leading customer franchise in drinks and hospitality in Australia. United behind a common purpose of ‘Creating a more sociable future...

  • Sales Coordinator

    3 weeks ago

    Fairfield City Council, Australia Burning Glass Technologies Full time

    Sales Coordinator & Reception Administrator Western Sydney Head Office | Up to $85k + Super - Full Time Role The Company: With over 20 years of industry leadership, this Australian-owned waste management business is built on family values, reliability, and a strong customer-first ethos. Servicing commercial, industrial, and residential clients, the company...