Administration Assistant

Dhelkaya Health is a fresh approach to healthcare that is deeply human. Our name, 'Dhelkaya,' derived from Dja Dja Wurrung language, translates to 'being healthy'. It embodies our mission to foster health and wellbeing within our community.

Our deep understanding of local knowledge and community needs allows us to address the unique challenges faced by our diverse population. Our history is rich, but our commitment to innovation and evidence-based care ensures that we're constantly evolving to meet the changing needs of our community.

Dhelkaya Health's main campuses are in Castlemaine and Maldon. We also run an Information Hub in central Castlemaine and the Tarrengower Health Service in Maldon. From these locations and across the community, we deliver personalised patient services, residential care, maternity services, NDIS, and community wellbeing services.

We value diversity and our staff are encouraged to draw from their identity and culture in being part of a workforce that is respectful, welcoming and inclusive.

Dhelkaya Health - Healthier Together.

Position Title: Administration Assistant – Custodial & Community Services

Classification: HS1

Salary per hour: $ superannuation + generous salary packaging options

Employment Type: Ongoing part-time 72 hours per fortnight

Award: Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement

Role description

Dhelkaya Health is seeking a motivated and customer-focused Administration Assistant to join our Community Services team. This role provides essential administrative support across a range of programs, including Allied Health, outpatient services, and intake coordination.

Key Responsibilities:

• Provide high-quality customer service and reception coverage
• Perform data entry, word processing, scanning, and referral processing
• Manage patient admissions, discharges, and clinic scheduling
• Support intake services through triage and booking coordination
• Maintain accurate client records in line with legislation and hospital policies
• Assist with training materials, quality audits, and data reporting
• Provide administrative support to clinical staff at Tarrengower Women's Prison

About Tarrengower Women's Prison:

Located in the Loddon Mallee region, Tarrengower is a minimum-security facility focused on preparing women for reintegration into the community. Dhelkaya Health delivers primary healthcare services at the prison, including GP, mental health, dental, diagnostics, and allied health.

What You'll Bring:

• Strong administrative and organisational skills
• Excellent communication and customer service abilities
• Ability to work independently and as part of a multidisciplinary team
• Flexibility to work across Castlemaine and Maldon locations
• Experience in healthcare administration (desirable)

Culture and Benefits

Dhelkaya Health is located on Dja Dja Wurrung country in regional Victoria. Just a short drive from Bendigo and easily accessed via public transport, the area is brimming with culture that blends the old with the new. Steeped in rich history, the town boasts a vibrant arts scene, historic architecture and is part of the Bendigo Region UNESCO City of Gastronomy.

Surrounded by scenic trails and a unique natural environment that includes historic goldfields, outdoor enthusiasts can immerse themselves in the beauty of the natural world. Combined with a wide range of sporting clubs and outdoor recreation opportunities, the community offers a rich, diverse culture to enjoy.

From community events celebrating local festivals to grassroots initiatives fostering inclusivity and diversity, this is a place where people come together. At Dhelkaya Health, you'll enjoy all this and a flexible work environment with access to career development pathways that suit your life goals. You'll also benefit from:

• Stress-free parking: at no-cost close to your place of work.
• Salary packaging: to maximise your earnings with options to package meals, entertainment, rent/mortgage repayments, and more.
• Healthy and active lifestyle: through access to a free onsite gym and Fitness Passport membership for your family to use in a wide range of gyms, pools, and fitness facilities across the region
• Health and wellbeing: through a supported work environment that prioritises work-life balance and a health and well-being program that includes an Employee Assistance Program.
• Building meaningful connections: through the Dhelkaya Health Social Club and a variety of staff events and activities throughout the year held in a friendly, inclusive environment where everyone feels welcome.
• Home share - If lack of housing is stopping you from applying for a job here, consider Home share. It may help you get started at Dhelkaya Health. See this link for obligation free information.

*All appointments are subject to a satisfactory police check, NDIS (if required) and compliance with Dhelkaya Health Vaccination Policy.

Our purpose and role at Dhelkaya Health is to be Healthier Together – we engage and empower individuals and community through the provision of empathetic inclusive and professional health services.  We want a workforce who share our passion and purpose and is as diverse as the communities we serve. We encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, people with a disability, and people of diverse genders and/or sexual orientations.

For further information about this position, please contact Tracy Johnson – Administration, Ph:

How to apply

Click here to apply for this role. Please note that candidates are required to submit a cover letter and CV together with a document addressing the key selection criteria (which can be found on the Position Description). Only candidates that supply this information will be considered for roles at Dhelkaya Health.