Medical Coordinator

Medical Coordinator (Administration) - Defence Force Recruiting ADF Description ABOUT US

Sonic HealthPlus is proudly Australian and stands as the largest provider of corporate medicine in the country. With a nationwide network of fully owned clinics in both metropolitan and remote areas, we offer Occupational Health, General Practice, and integrated medical, paramedical, and wellness services to corporate and community groups of all sizes.

We're looking for a proactive and organised Medical Coordinator to join our friendly team at the Newcastle ADFCC. In this important role, you'll help support Australian Defence Force (ADF) candidates through the medical and psychological stages of the Defence Force Recruiting (DFR) process. You'll be the key link between our clinical team and candidates—managing records, coordinating appointments, and keeping everything running smoothly behind the scenes.

This is a full-time position reporting to the DFR Regional Practice Manager, and offers a great opportunity to work in a supportive team while making a meaningful contribution.

What you'll be doing:

• Supporting ADF candidates throughout their medical and psych assessment journey
• Booking and managing appointments
• Coordinating logistics with Doctors, Psychologists, and Nurses
• Maintaining accurate candidate records and data entry
• Providing general admin support to keep the clinic running efficiently

What we're looking for:

You're highly organised, a strong communicator, and thrive in a fast-paced admin role with lots of moving parts. You'll ideally bring:

• Great attention to detail and a focus on quality service
• Previous experience in a healthcare or medical admin setting
• A current Working With Children Check
• Australian citizenship (essential to obtain an AGSVA Baseline Security Clearance)

Why join us?

• Be part of a nationally respected healthcare provider
• Enjoy real work-life balance in a stable, full-time role
• Access extensive training and development
• Get great benefits including paid parental leave, discounted gym memberships, health insurance deals, and novated leasing options
• Save on medical services like pathology, radiology, and travel health
• Take advantage of our Employee Assistance Program (EAP)
• Get involved in corporate social responsibility efforts like fundraising and community events

Our culture:

At Sonic HealthPlus, we're all about connection, diversity, and support. Our teams are close-knit and collaborative, and we're committed to creating a welcoming environment for everyone. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples and individuals from all backgrounds.

DIVERSITY, EQUITY AND INCLUSION

At Sonic HealthPlus, we embrace a diverse mix of minds and backgrounds, creating a supportive environment where every voice is valued. Our commitment to gender equity fosters a safe, respectful, and welcoming space for all. We honour the unique experiences of veterans and current serving members of the Australian Defence Force and their families, whose military backgrounds enrich our workplace.

We encourage applications from individuals of all ages, cultures (including Aboriginal and Torres Strait Islander peoples), abilities, sexual orientations, religions and gender identities, reflecting the vibrant diversity of our communities. As an Equal Opportunity Employer, we value social and cultural diversity and strongly encourage Aboriginal and Torres Strait Islander peoples to apply. Sonic HealthPlus prioritises accessibility and we are happy to adjust our recruitment processes to support all candidates. If you require more information about our diversity, equity and inclusion framework or would like assistance with your application, please contact us at

Primary Location: AU-NSW-Newcastle Engagement Type: Full-time Job Posting: 14-Jul

---