Administration Officer

Pacific Pines State High School is a rapidly growing and welcoming school that values strong relationships between staff, parents, and students, forming the foundation of our teaching and learning practices and contributing to a positive and supportive school culture.

We are seeking a detail-oriented Administration Officer to join our school's finance team. In this role, you will play a key part in maintaining smooth financial operations, ensuring accurate records, timely reporting, and providing exceptional support to staff, families, and stakeholders.

If this opportunity aligns with your skills and passion, we encourage you to apply now.

About the School

Pacific Pines State High School is a leading choice for families in the northern Gold Coast region, known for its safe, friendly community and world-class facilities. Strong relationships between staff, students, and parents create a positive culture built on respect, integrity, and high expectations. Students learn through three phases of schooling: Junior, Senior Preparation, and Senior, with diverse academic, vocational, and creative pathways designed to help every learner succeed. Our dedicated leadership and teaching teams focus on quality teaching, inclusion, and continuous improvement, ensuring students are engaged, challenged, and supported to achieve their best.

About the Role

You will manage both accounts payable and receivable, perform reconciliations, assist with payment plans and the Student Resource Scheme, and provide guidance on financial processes, all while helping the school operate efficiently and effectively.

Your Responsibilities

As the Administration Officer, your responsibilities will include, but are not limited to:

• Process invoices, purchase orders, corporate card and charge accounts into the OneSchool system in an accurate and timely manner.
• Monitoring outstanding accounts and following up on overdue payments.
• Reconciling accounts payable and receivable transactions and resolving discrepancies.
• Maintaining supplier and debtor records and responding to related queries.
• Assisting families with payment plans, Centerpay, fee queries, and financial information in a professional and supportive manner.
• Ensuring compliance with all Department of Education financial policies and internal procedures.
• Providing general finance and administrative support to the Business Manager as required.

Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position.

Interested? To Apply

• Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history).
• Attach a written statement (1-page maximum) about how your achievements and capabilities meet the requirements of the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.