Environmental Services Support Officer

ORGANISATIONAL CONTEXT

"Making mabu liyan real for all, always"

People, land, culture, prosperity

Nyamba Buru Yawuru (NBY) means 'This is the place of Yawuru'. NBY is the operational company of the Yawuru Native Title Holders Aboriginal Corporation. NBY manages the day-to-day business of Yawuru and is engaged in a diverse range of projects which helps to provide social, cultural, environmental and financial sustainability for the future of Yawuru people.

SUMMARY

The Environmental Services (ES) Support position is responsible for providing a range of administrative, project, and operational support to the ES Manager and the Environmental Services team. This includes assisting with planning and coordination of activities, preparing documents and reports, maintaining records, supporting communication with stakeholders, and helping to ensure the smooth delivery of environmental and joint management programs. The role requires strong organisational skills, attention to detail, and the ability to work collaboratively in a dynamic team environment.

KEY RESPONSIBILITIES

LEADERSHIP

• As the main point of contact for the Environmental Services (ES) Manager, actively set an example for all other staff in the ES Unit, by modelling appropriate behaviours in line with NBY's values and code of conduct.
• Plan and coordinate operational support for the ES team

ADMINISTRATION

• Provide operational support to the ES Manager and the ES team and coordinate efficiencies by streamlining and standardising administrative systems and eliminating duplication, in line with relevant NBY policies.
• Ensure consistent, effective and efficient record management systems are used or developed, implemented and reviewed across the ES Unit consistent with broader systems in NBY.
• Provide high level service to staff, clients, other stakeholders by ensuring that all enquiries are acknowledged and actioned in a professional and timely manner.
• Develop and maintain systems to collate and manage records such as meeting minutes, emails, mail, reports and files for the ES Unit
• To maintain and keep up to date Pulse Check Records and all relevant registers. (Grant Register, Consultants Register, Invoice Request Form Register, issues for presentation to PBC and subcommittees, current projects etc.
• Co-ordinate regular schedule for ES staff Work Plans and provide to the LAS Manager as requested.
• Manage and maintain the calendars of the ES Manager and other members of the ES team, including plan and prepare for all meetings and other events, provide reminders and liaise with stakeholders, prepare materials as required.
• Assist the ES team with projects, budgeting, reporting, travel logistics, timesheets and operational matters, as required.
• Co-ordinate regular Land and Sea meetings including setting dates, arranging agenda in liaison with ES team, venue, catering, invite lists, room set up and pack down and taking minutes.
• Provide administrative and governance support to the Yawuru members of the joint Management Bodies of the Yawuru Conservation Estate and the Environmental Services (ES) staff engaged in the joint management program.

ABOUT THE BENEFITS

In addition to your salary you will also benefit from:

• A competitive salary depending on experience;

• 17.5% leave loading on annual leave;

• Salary packaging to maximise your take-home pay;

• Professional development opportunities to support your career growth;

• On Country Days and opportunities to learn and immerse yourself in Yawuru culture;

• Opportunity to learn Yawuru language.

ESSENTIAL QUALIFICATIONS, KNOWLEDGE, SKILLS AND ATTRIBUTES

1. Demonstrated experience in administration or a related discipline, with the ability to coordinate and prioritise tasks across multiple projects.
2. Strong organisational skills and the ability to manage competing priorities in a dynamic environment.
3. Well-developed interpersonal and communication skills to build effective working relationships with internal and external stakeholders, including YPC, MMB, Yawuru PCWG, MMBWG members, and the NBY ES team.
4. Ability to share knowledge and build skills and capacity within the team.
5. High-level written skills, including the ability to prepare clear, concise reports, meeting agendas, minutes, and briefing papers.
6. Proficient in Microsoft Office, with advanced word processing, data entry, and analysis skills, and experience using document management systems.

DESIRABLE QUALIFICATIONS, KNOWLEDGE, SKILLS

1. An understanding of the Yawuru community and culture, and a demonstrated respect for cultural protocols.

APPLICATION PROCESS

Applications should be submitted via SEEK including a cover letter addressing the selection criteria and your CV. For a copy of the Job Highlights Pack, including the position description, please contact Bronwyn Clark, Manager Human Resources & Organisational Development, on or via email [email protected].

APPLICATIONS CLOSE AT 5PM MONDAY 14 JULY 2025