Assistant Administration Manager

Job description

Agency Department of Education and Training Work unit Katherine School of the Air

Job title Assistant Administration Manager Designation Administrative Officer 4

Job type Full time Duration Ongoing commencing 18/12/2025

Salary $75,091 - $85,611 Location Katherine

Position number 46970 RTF Closing 22/10/2025

Contact officer Madi Stubbs, Business Manager on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go

to the OCPE website.

Primary objective

Provide a high level of administrative and business support through the management of front office functions, facility operations

and staff. Provide financial and information management support to the Business Manager, the Principal and teaching staff in a

busy and demanding school environment.

Context statement

Katherine School of the Air is a distance education school with a student population of 280 students – Preschool to Year 9. The

school is one of three distance education schools in the NT. The school is located in Katherine North on Giles Street. The school

strives for excellence using innovations in technologies and online teaching pedagogies to enhance outcomes.

Key duties and responsibilities

1. Responsible for managing the receipting, invoicing, accounts payable/receivable processing and purchase order preparation

and management functions for the school including advising staff on policies and processes.

2. Provide high level support to the Business Manager in managing the budget and preparing financial and project reports for

budget delegates and School Council.

3. Manage and support front office staff activities including answering calls, greeting visitors, monitoring projects, fundraising and

managing the hire of school facilities.

4. Responsibility of facility and vehicle operations including; day to day management of cleaners, repair schedules, liaising with

maintenance staff and contractors to facilitate repairs and maintenance to school property/assets.

5. Provide administrative support to the front office, school council, the principal and teaching staff including word processing,

data entry, administrative and other tasks as directed by the Business Manager.

Selection criteria

Essential

1. Demonstrated high level communication skills and ability to build and maintain effective networks and collaborative

partnerships with stakeholders from diverse cultural and professional backgrounds.

2. Demonstrated experience in financial management practices, in particular procurement processes, payroll, financial reporting,

accounts payable and receivable processing and bank reconciliation.

3. Demonstrated ability to deliver high level administrative and organisational services in a client focused environment including

accurate record keeping, management of staff, compliance with relevant policies and procedures, managing and adjusting

priorities to meet work deadlines and working collaboratively with others.

1. Demonstrated high level computer literacy skills, including financial and office management software experience.
2. Proven ability to problem solve and implement practical, cost-effective solutions to improve business outcomes.

Desirable

1. Experience and knowledge of financial systems in an education environment.

Further information

The successful applicant must have, or be in the process of obtaining, a current Working with Children Card and current First Aid

Certificate.