Project Specialist

18 hours ago

Sydney, New South Wales, Australia TLT Services Full time $60,000 - $100,000 per year

Role Description

As a Project Specialist, you will play a key role in supporting the planning, coordination, and execution of projects to ensure successful delivery within scope, budget, and timeline. You will assist project managers and cross-functional teams in organizing resources, tracking progress, managing documentation, and maintaining communication among stakeholders. This role requires excellent organizational skills, attention to detail, and the ability to adapt to evolving project needs. You will contribute to process improvement, project reporting, and quality assurance to enhance overall project performance. The ideal candidate is proactive, analytical, and highly collaborative, with a passion for driving projects toward successful completion.

Key Responsibilities

  • Support the planning, scheduling, and coordination of project activities and deliverables.
  • Track project milestones, timelines, budgets, and resources to ensure progress and compliance with objectives.
  • Maintain accurate project documentation, including plans, reports, meeting notes, and change requests.
  • Coordinate communication between project managers, team members, and stakeholders.
  • Assist with data collection, status reporting, and performance analysis for ongoing projects.
  • Identify and escalate potential risks, issues, or delays to ensure timely resolution.
  • Contribute to process improvement initiatives by evaluating workflows and recommending efficiencies.
  • Support procurement, vendor coordination, and administrative tasks related to project operations.
  • Ensure adherence to organizational standards, governance frameworks, and compliance requirements.
  • Prepare and deliver presentations, progress updates, and summaries for management and project teams.

Qualifications

  • Strong understanding of project management principles, methodologies, and tools.
  • Excellent organizational, analytical, and multitasking abilities.
  • Effective communication and interpersonal skills for collaboration across teams.
  • Proficiency in project management software such as Microsoft Project, Asana, Jira, Trello, or Smartsheet.
  • Ability to analyze data, monitor KPIs, and provide actionable insights.
  • Detail-oriented with a proactive approach to problem-solving and process improvement.
  • Strong time management skills with the ability to work under pressure and meet deadlines.
  • Bachelor's degree in business administration, project management, engineering, or a related field preferred.
  • Certification or training in project management (e.g., PMP, CAPM, PRINCE2) is an advantage.
  • Positive attitude, adaptability, and a commitment to delivering results through teamwork.

  • Project Risk Specialist

    3 days ago

    Sydney, New South Wales, Australia Reserve Bank of Australia Full time $120,000 - $180,000 per year

    12 Month Fixed Term ContractHybrid work environmentDo work that makes a differenceThe Reserve Bank of Australia have an exciting opportunity for an experienced Project Risk Specialist to support technology led projects in the Bank, working directly with various Program teams to provide Risk Management support and technology risk expertise.The Project Risk...

  • Estimation Specialist – Complex Projects

    20 hours ago

    Sydney, New South Wales, Australia Essential Energy Full time $90,000 - $120,000 per year

    Job DescriptionWe are currently recruiting anEstimation Specialist – Complex Projectsto join our team. This role can be based anywhere within our operational footprint.This position is open to all Essential Energy permanent, fixed term and casual employees.Reporting to the Estimation Senior Specialist – Complex Projects, the Estimation Specialist is...

  • Project Controls Specialist

    2 weeks ago

    Sydney, New South Wales, Australia DP World Australia Limited Full time $104,000 - $130,878 per year

    Job PurposeDP World is seeking a Project Controls Specialist to join our Engineering team on a 24-month contract. In this role, you will coordinate and support the Project Management Team in delivering container terminal and logistics park development projects at Port Botany, as well as other container terminals across Australia.You will play a key role in...

  • Project Controls Specialist

    1 week ago

    Sydney, New South Wales, Australia DP World Full time $90,000 - $120,000 per year

    Job PurposeJOB DESCRIPTIONDP World is seeking a Project Controls Specialist to join our Engineering team on a 24-month contract. In this role, you will coordinate and support the Project Management Team in delivering container terminal and logistics park development projects at Port Botany, as well as other container terminals across Australia.You will play...

  • Project Controls Specialist

    17 hours ago

    Sydney, New South Wales, Australia DP World Full time $80,000 - $120,000 per year

    DescriptionJob PurposeDP World is seeking a Project Controls Specialist to join our Engineering team on a 24-month contract. In this role, you will coordinate and support the Project Management Team in delivering container terminal and logistics park development projects at Port Botany, as well as other container terminals across Australia.You will play a...

  • HR Project Specialist

    1 week ago

    Sydney, New South Wales, Australia Hudson Full time $80,000 - $120,000 per year

    Join our client – a not-for-profit, for-purpose organisation – where your HR project expertise will directly support meaningful change. This hands-on generalist role is ideal for a values-driven HR professional who thrives in dynamic environments and is passionate about delivering impactful people initiatives. Sydney or Melbourne based | Hybrid...

  • HR Project Specialist

    1 week ago

    Sydney, New South Wales, Australia Australian Broadcasting Corporation (ABC) Full time $80,000 - $120,000 per year

    Job Ref No:504968Full-time, permanent positionBase salary $107K - $117KAbout The ABCThe ABC is the nation's most trusted and independent source of Australian conversations, culture, and stories. With over 4,500 employees from diverse backgrounds across over 50 locations around Australia and overseas, we are proud to create, curate and deliver high-quality...

  • Payroll Projects Specialist

    1 week ago

    Sydney, New South Wales, Australia Toll Group Full time $60,000 - $90,000 per year

    About Toll GroupAt Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets,...

  • Project Manager,

    7 days ago

    Sydney, New South Wales, Australia Brand Dimensions Full time $60,000 - $80,000 per year

    Brand Dimensions is a boutique consult, design & construct agency in commercial interior and brand experience space. We are committed to delivering high quality, end-to-end projects for medium sized companies. We are looking to expand our core team in Sydney with a junior project manager.Your responsibilities will include delivering exciting, complex...

  • Infrastructure Specialist

    1 week ago

    Sydney, New South Wales, Australia E-Solutions Full time $100,000 - $150,000 per year

    Job Title:Infrastructure SpecialistLocation:Sydney, AustraliaAbout the RoleWe are seeking a skilledInfrastructure Specialistwith 5–6 years of hands-on experience in managing and implementing infrastructure projects. The ideal candidate will have strong technical expertise across networking, Linux environments, and scripting, combined with the ability to...