Personal Assistant

2 days ago

Clayton South, Victoria, Australia Monash Health Full time $60,000 - $80,000 per year

Monash Health is a great place to work

As Victoria's largest and most comprehensive health service, for more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage.

About the Role

Monash Health is reimagining the way care is led and delivered. With a refreshed organisational structure, we're building operational teams designed for the future. Joining us in a Personal Assistant (PA) role is your opportunity to join this transformation and play an important part in ensuring our senior operational leaders are well supported and that their offices run smoothly.

We now have twelve PA roles available, across three Divisions. Each Personal Assistant supports either two or three operational leaders.

Details of the roles and locations are outlined below.

Division: Hospitals and Clinics

Role: PA to the Program Medical Director Emergency Medicine and Intensive Care /Service Medical Director Emergency Department / Service Medical Director ICU

Location: Monash Medical Centre, Clayton

Division: Hospitals and Clinics

Role: PA to the Operations Director/Director of Nursing Cranbourne Community Hospital / Operations Manager Nephrology

Location: Cranbourne Community Hospital

Division: Medicine, Aged, Community and Mental Health

Role: PA to the Program Medical Director Specialty Medicine / Deputy Program Medical Director Specialty Medicine

Location: Monash Medical Centre, Clayton

Division: Medicine, Aged, Community and Mental Health

Role: PA to the Program Medical Director Mental Health / Deputy Program Medical Director Mental Health

Location: Dandenong Hospital

Division: Medicine, Aged, Community and Mental Health

Role: PA to the Operations Director Community and Care in the Home / Operations Director Allied Health

Location: Kingston Centre / Springvale Road, Mulgrave

Division: Medicine, Aged, Community and Mental Health

Role: PA to the Service Medical Director Adult & Older Adult Mental Health / Operations Manager Adult & Older Adult Mental Health

Location: Dandenong Hospital

Division: Medicine, Aged, Community and Mental Health

Role: PA to the SMD Public Health and Infection Prevention / OM Public Health and Priority Populations / Director South East Centre Against Sexual Assault

Location: Springvale Road, Mulgrave

Division: Medicine, Aged, Community and Mental Health

Role: PA to the Head of Unit, Clayton Mental Health / Deputy Operations Manager Clayton Mental Health

Location: Monash Medical Centre, Clayton

Division: Surgery and Statewide Services

Role: PA to the Operations Director Surgery / OM Planned Surgery / Service Medical Director Anaesthesia and Perioperative Medicine

Location: Dandenong Hospital

Division: Surgery and Statewide Services

Role: PA to the Service Medical Director Specialty Surgery / Operations Manager Perioperative Services Casey, Cranbourne and Dandenong

Location: Dandenong Hospital

Division: Surgery and Statewide Services

Role: PA to the Service Medical Director Paediatric Surgery / Operations Manager Perioperative Services MCH, MMC and Moorabbin

Location: Dandenong Hospital

Division: Surgery and Statewide Services

Role: PA to the Service Medical Director Paediatric Surgery / Operations Manager Perioperative Services MCH, MMC and Moorabbin

Location: Monash Children's Hospital

Division: Surgery and Statewide Services

Role: PA to the Service Medical Director Paediatric Medical Specialties / Operations Manager Inpatient Units - Children's

Location: Monash Children's Hospital

If appointed to one of these roles, you will be responsible for providing a high level of administrative support and for delivering high-quality customer service to both internal and external stakeholders. This includes:

  • Coordination and management of office communications including diary management
  • Preparation and distribution of accurate, high-quality reports
  • Maintaining strict confidentiality of materials provided and accessed in the course of undertaking your role
  • Ensuring a focus on continuous improvement in the conduct of your role

These positions are classified at HS2 level under the relevant Enterprise Agreement and there is capacity to pay an over Award allowance to the successful applicants dependent on skills and experience.

Primarily based onsite (with some ability to work from home, via negotiation), these positions and operate during normal business hours, Monday to Friday. Some travel between Monash Health sites may be required and a current Driver's Licence is a mandatory requirement.

About You

With highly developed skills in M365, you are always well presented, highly organised and can easily juggle competing priorities as they arise. Your attention to detail and accuracy, along with previous experience in minute-taking, meeting papers and action logs, will be invaluable. With demonstrated ability to work cooperatively and effectively within a team structure, your professional approach enables you to manage and resolve challenging issues. You have a "can do" attitude, are willing to learn and grow, and you are polite, courteous and respectful in all your interactions.

You're now looking for the opportunity to transfer your previous PA experience in a large, complex organisation, to support us as we embark on our next phase of growth and development.

A Certificate IV or Diploma in Administration will be highly regarded.

For a confidential conversation, contact Sarah Lorentzen, Chief of Staff, via phone on or email

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards.

How to Apply

Applications are accepted via the Monash Health online eHub system.

Your cover letter should list the roles you are specifically interested in based on the information provided above (in order of preference), or an indication that you would be interested in any role.

Applications will be screened upon receipt and selection activity may commence prior to the closing date.

Applications close Friday 24 October 2025 and interviews for all roles will be held in the last week of October.

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