Senior Medical Administration Officer

Your Role at St John of God Murdoch Hospital

You will be responsible for overseeing the accurate management and reporting of Visiting Medical Officers (VMO) out-of-hours rostering, ensuring cost-effective scheduling practices, especially regarding on-call duties and overtime, in compliance with award agreements and entitlements. Additionally, you will provide general administrative support to the Medical Services team.

The Position

• Be responsible for the oversight and accurate data representation for VMO out of hours rostering.

• Responsible for the following VMO on call rosters; General Surgery, General Medicine, Geriatrics and Gastro On call

• Acquire and maintain current knowledge of Medical Practitioner Enterprise Agreements for both St John of God Health Care and the WA Health System.

• Oversee cost-effective rostering practices, particularly in relation to on-call, and over time in accordance with award agreements and entitlements.

• Monitor roster patterns to ensure effective, fair and equitable shift allocations.

• Monitor the performance and utilization of rostering processes to ensure maximum system efficiencies meet current rostering needs.

• Centralise and maintain up to date VMO rosters. 

• Maintain and promote collaborative relationships with all key stakeholders, both internal and external.

• Provide general administration support within the Medical Services Administration team.

• Provide Secretarial Support to the Deputy Director of Medical Services including diary coordination, minute taking, and any other appropriate administration tasks.

• Provides Secretarial support to the EDS working Group including producing and circulating agendas and taking accurate minutes.

• Provide support to the Medical Credentialing Officer to ensure timely processing of VMO E-Credentialing applications, and mandatory reporting and licensing including: wwc, fluoroscopy, indemnity, Gesa and radiation.

• Onboarding of new junior doctors, including Security, IT access, Name Badges and Locker Keys

• Processing of Surgical Assistant billing claims liaising with finance and Surgeonline

You will have high level experience in an administrative role with excellent organisational and time management skills including the ability to organise tasks and set priorities, work effectively under pressure and meet multiple deadlines with minimal supervision.

To succeed you will have advanced word processing and computer literacy skills with experience using Microsoft Office suite. The ability to communicate effectively with internal and external stakeholders and maintain strict confidentiality is essential.

Previous experience in medical roster management will be highly regarded.

Above all, people will be at the core of everything you do, committing to and supporting our Mission and Values.

We can offer you

• Salary: $85,508 to $87,204 per annum, plus 12% superannuation

• A permanent full-time position

• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

  • Novated leasing 

  • work related expenses

  • self-education and

  • additional superannuation

• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs

• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance

• Employee support through our dedicated free Employee Assistance Program (EAP)

• Access to fitness and wellbeing benefits through Fitness Passport

• Green travel allowance – if you walk, carpool or use public transport you could be eligible for up to $1,500 per year.

For enquiries contact Kelly Mitchell, Medical Workforce Manager on

If suitable applicants are identified advertisement will close prior to listed date

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.