Administrative Assistant

Administration Assistant (with Accounts)

Massage2Motivate Pty Ltd

Are you an organised, detail-driven administrator with accounts experience who thrives in a busy and supportive team environment? Massage2Motivate (M2M), Australia's leading corporate wellness provider, is looking for an Administration Assistant with Accounts responsibilities to join our national head office team.

About Us

For over 19 years, M2M has delivered high-quality wellness programs across Australia, supporting major organisations. With a growing national practitioner network, we specialise in workplace wellness programs, stress management initiatives, and event massage services.

About the Role

This role is central to the smooth running of our operations, supporting practitioners, clients, and partners like Bupa. You'll manage bookings, financial transactions, and practitioner records while ensuring every client receives a seamless, professional experience.

What You'll Do

• Be the first point of contact for clients and practitioners.
• Manage bookings, cancellations, and scheduling.
• Process invoices, accounts, and practitioner reimbursements (Xero/MYOB).
• Maintain compliance records and upload documentation to Bupa systems.
• Support practitioner onboarding, travel coordination, and incident reporting.
• Assist with reporting, audits, and quality assurance.

What We're Looking For

• 2+ years admin experience with bookkeeping/accounts duties.
• Confident with Microsoft Office + accounting software (Xero/MYOB).
• Strong communicator with excellent customer service skills.
• Highly organised with great attention to detail and confidentiality.
• Team player who can adapt in a fast-paced environment.

(Bonus points for experience in healthcare, wellness, or Bupa systems, and Cert IV in Accounting/Bookkeeping.)

How to Apply

Send us your CV and a cover letter telling us why you're the right fit for the role.

Massage2Motivate is an equal opportunity employer. We celebrate diversity and welcome applications from all backgrounds.

Job Types: Full-time, Permanent

Pay: $49,900.00 – $56,900.00 per year

Experience:

• Administrative: 1 year (Preferred)

Work Authorisation:

• Australia (Required)

Work Location: In person