Team Leader Project and Contract Administration

Job description

Agency Department of Logistics and Infrastructure Work unit Project and Contract Administration - Enterprise

Project Services

Job title Team Leader Project and Contract Designation Administrative Officer 7

Administration - Northern Region

Job type Full time Duration Ongoing

Salary $113,938 - $122,574 Location Katherine

Position number 11204 RTF Closing 25/11/2025

Contact officer Lucy Evans on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

To manage and provide leadership to the Project and Contract Administration teams to meet service delivery targets, provide decisive

direction and support for services facilitating the delivery of the infrastructure program across the Northern Region.

Context statement

The Project and Contract Administration Unit provides project and contract administration services to support the delivery of

infrastructure projects for the NT Government. The team play an essential role in assisting the Department to meet its targets by providing

the necessary support to manage tender and contract documentation, procurement, payments, variations, project updates, reporting and

all administrative aspects of project delivery in accordance with relevant policies, procedures and delegations.

Key duties and responsibilities

1. Manage the Northern Region Project Administration teams to provide direction and ensure a high level of Project Administration

Service is provided to Divisions, including managing allocation of work, drive improvement, lead recruitment, performance

management, professional development, and provide mentoring, guidance, training, and support.

1. Ensure the provision of accurate, timely and comprehensive advice and support across all phases of the project and contract lifecycle

to project personnel and management to ensure accurate project and contract records are managed and maintained within a

mainframe environment by the team/s.

1. Build and maintain professional relationships with management, project personnel and contractors.
2. Development, implementation and review of work instructions and guidelines in consultation with the Project and Contract

Administration unit, in accordance with applicable policies, guidelines and legislation and undertake audits of project and contract

administration activities to ensure proper governance and compliance.

1. Prepare and update reports for internal and external stakeholders, lead project and cash reviews, and undertake regular project and

contract audits to ensure compliance with relevant policies, work instructions, legislation and guidelines.

1. Contribute to the corporate business plan and the efficient running of the Division and provide input to Ministerial and Legislative

Assembly Briefings, letters, memos and high level correspondence.

Selection criteria

Essential

1. Proven experience in regional collaboration and providing direction including managing high performing teams including recruitment,

change management, conflict resolution, professional development and performance management.

2. Extensive experience in project and contract administration in a construction or built assets organisation, with high level knowledge

of contemporary project and contract administration practices, principles, innovations and leadership and management techniques

for financial, human, and physical resources.

1. High level knowledge and proven experience of the principles and practice of procurement and contract management legislation and

frameworks, capital, minor new works, repairs and maintenance cycles and associated budget and financial processes.

1. Substantial and demonstrated experience in the use of a range of financial and project management systems and office- based

software.

1. High level of competence in problem solving supported by sound judgement skills to identify and develop insightful solutions to

mitigate risks and resolve issues or potential issues in a timely and constructive manner.

1. Extensive experience in providing high level service to internal stakeholders utilising professional interpersonal skills including the

ability to negotiate and manage expectations to achieve outputs.

1. Demonstrated strategic, conceptual, research and analytical skills to prepare complex reports, undertake data analysis and conduct

audits to identify anomalies and provide solutions and recommendations to management.

1. Experience with regional travel and ability to regularly travel.