Accountant (Entry-level or Graduate)

Established over eighteen years ago, we are a growing Melbourne headquartered Software Consultancy with a core focus of delivering business-critical digital products to our clients. Our teams work alongside our customers to dissect their complex problems and convert them into value-driven solutions, combining innovative principles in development, design, analysis and quality automation. We utilise Design Thinking and Agile practices to rapidly create customer and business first software, testing and embracing new technologies and trends along the way.

What You Will Do
Accounts Receivable

• Timesheet Management: Own the timesheeting system (Workflow Max), ensuring staff rates & costs, client/job status, and allocations are accurate and up to date.
• Timesheet Compliance: Ensure staff complete timesheets accurately and on time each week, and track utilisation to support resource planning and billing accuracy.
• Project Setup: Collaborate with Project Managers to document project wins and set up new jobs in Workflow Max, including client/project details, costings, and staff allocations, to enable timely invoicing. This includes saving necessary SOW/PO in the system for better tracking.
• Project Closure: Manage project closure in Workflow Max at the end of the project cycle, updating f inancial and status reporting accurately.
• Billing Progress Tracking: Monitor project billing progress for Time & Materials, Fixed Price, Milestones, Prepaid Revenue, and Accrued Revenue to maintain financial visibility.
• Invoice Planning: Collaborate with Sales Leaders and Account Managers to agree on monthly invoice timing and amounts for each project.
• Invoice Generation: Generate accurate invoices in Workflow Max, ensuring integration with Xero for seamless processing.
• Invoice Formatting: Work with Project Managers to tailor customer invoices to client requirements, including Time x Rate, milestones, or other formats.
• Supporting Documentation: Produce timesheet summaries and other supporting evidence to include with customer invoices for transparency and compliance.
• Invoice Delivery: Deliver client invoices via email or procurement platforms (e.g., Ariba & Coupa) according to client preferences.
• Overdue Management: Diligently follow up on overdue invoices to maintain cash flow and escalate issues where necessary.
• Compliance and Control: Ensure AR activities comply with internal/accounting policies, approval limits, and regulatory requirements.
• Bank Reconciliation: Reconcile payment from Clients accordingly in Xero.

Accounts Payable

• Bills Receipt and Validation: Validate bills from suppliers and verify details against purchase orders, contracts, and payment terms before approval/payment.
• Bank Reconciliation: Enter validated bills into the Xero, assigning correct accounts and GST code.
• Vendor/Internal Team Comms Management: Address supplier queries, confirm payments, and liaise with internal teams to resolve discrepancies.
• Payment Scheduling: Maintain a payment calendar and prioritise payments based on due dates, cash flow, and early payment opportunities.
• Payment Processing: Execute approved payments via bank transfer, credit card, or other methods, and reconcile accordingly.
• Overdue Management: Proactively monitor and communicate outstanding payments to ensure timely resolution and maintain control over cash outflows.
• Foreign Currency Payments: Manage foreign currency invoices and payments, ensuring correct conversion rates and timely processing. Payroll & HR Compliance
• Payroll Processing: Ensure accurate and timely payroll processing in line with statutory requirements and company policies.
• HR System Maintenance: Maintain the HR platform, ensuring employee data, leave balances, and payroll information are correctly entered and synced with accounting systems.
• Payroll Obligations: Ensure timely reporting and payment of payroll liabilities e.g. PAYG Withholding, Superannuation etc.
• Issue Resolution: Investigate and resolve payroll or HR discrepancies promptly to maintain employee trust and regulatory compliance.

Additional Responsibilities

• Timely bank reconciliation to ensure month-end actuals are finalised at least on the 5th working day of the following month.
• Assist with monthly journal entries for accruals and prepayments, depreciation and other accounts as appropriate.
• Maintenance of asset/software/hardware purchase registers.
• Assist Head of Finance with monthly profitability / cashflow forecasting, including financial dashboard creation.
• Manage discretionary spend allocations (and fringe benefits), particularly around travel and entertainment
• Other bookkeeping or accounting duties as applicable.

What We Are Looking For

• 1-3 years in a corporate accounting role
• Experience with accounts payable (AP), accounts receivable (AR), and bank reconciliations
• Knowledge of journal entries, general ledger posting, and month-end closing
• Good understanding of financial statements (balance sheet, P&L, cash flow)
• Exposure to month-end reporting, reconciliations, and expense management
• Proficiency in accounting software such as Xero, Workflow Max
• Strong organizational and time management abilities
• Effective communication skills (both written and verbal)
• Ability to work independently and collaboratively within a finance team
• Demonstrates integrity, accountability, and a proactive approach to learning

Your key benefits of being a part of the Fabric team:

• Collaborating with a team of top notch professionals who are obsessed with value, latest tech and the right way to build a digital product
• Very diverse and inclusive environment where people value feedback, connections and collaboration in a workspace
• Great office in CBD with all the amenities, fun team events, activities, lunches and celebrations

We bring together great talent and the best technology to unleash the full potential of our staff, customers and partners. Founded over eighteen years ago, Fabric has become the only software consultancy that focuses on value. We're a diverse and inclusive company that encourages passion, courage and innovation in all that we do.