Accounts and Administration Officer

Permanent Full-Time | Caboolture

Start Date: Mid-January

We're looking for a friendly, organised and proactive Accounts and Administration professional to join our welcoming Allied Health team. This role is perfect for someone who enjoys working with people, takes pride in accuracy and detail, and thrives in a busy and meaningful environment.

About Us

Caboolture Physical Therapy Centre is a longstanding, community-focused clinic supporting people of all ages to move well and live well. Our team includes Physiotherapists, Exercise Physiologists, Podiatrists, Dietitian, Massage Therapist and Administration. We are passionate about delivering high-quality, client-centred care in a supportive and positive environment.

About the Role

This role combines client support with responsibility for managing clinic financials and administrative systems. You'll help ensure smooth daily operations, accurate accounts, and exceptional client experience. You will work closely with the Practice Director, administration team, and therapists.

Key Responsibilities

Accounts & Finance

• Maintain accurate and up-to-date financial records

• Prepare internal financial reports and maintain budgeting spreadsheets

• Manage invoices, accounts payable and receivable

• Monitor, follow up, and manage outstanding accounts

• Daily banking and reconciliation across multiple software platforms

• Process payroll and superannuation payments fortnightly

• Assist with monthly BAS

• Lead preparation for EOFY

Administration

• Manage bookings across multiple disciplines and locations

• Assist therapists with administrative documentation and communications

• Maintain patient confidentiality and clinical privacy standards

• Ensure the clinic environment is clean, organised and welcoming

• Support HR documentation and staff file maintenance

• Assist with WHS procedures, compliance, and reporting

• Assist with digital marketing activities and content creation

• Support internal and external community engagement

• Help maintain clinic website and brochures

• Assist with networking and relationship building with local providers

About You

You are friendly, reliable, adaptable, and enjoy working with people. You value professionalism, communication, and teamwork, and you bring a positive, solution-focused mindset to your work.

Australian work authorisation is required for this position.

You will also have:

• Previous experience in accounts, payroll or financial administration

• A minimum of 2-3 years experience in accounts, payroll or financial administration

• Confidence using MYOB or similar accounting software

• Experience with MYOB accounting software specifically

• Strong computer literacy including Microsoft Office and Excel

• Excellent attention to detail and accuracy

• Strong organisational and time management skills

• Ability to prioritise and stay calm in a busy environment

• A warm, welcoming manner with clients and colleagues

• Ability to work proactively, both independently and collaboratively

Experience in healthcare administration, Nookal, and third party billing is highly valued but not essential.

Why Join Us?

• Supportive, friendly team environment

• Stable, long-term clinic with strong community reputation

• Opportunity to make a meaningful impact on people's healthcare experience

• Work that balances client interaction and independent focused tasks

• Professional growth encouraged

• Full-time, stable hours between 6:30am and 6:30pm (rostered)

Ready to Join a Team That Really Cares?

If you are passionate about doing your work well, enjoy being part of a friendly team, and love the idea of supporting a clinic that makes a real difference in people's lives, we'd love to hear from you.

Applications are now open. Start date mid-January.