Personal Assistant

1 day ago

Newcastle, New South Wales, Australia Rankin Ellison Lawyers Full time $60,000 - $80,000 per year

Rankin Ellison Lawyers has a current opening for an experienced and motivated Personal Assistant to join our Newcastle Insurance team.

About Us

Rankin Ellison Lawyers is a successful insurance and personal services legal firm with offices in both Newcastle and Sydney. We are a preferred legal adviser for several major government and non-government organisations and a large part of our work consists in acting for government agencies and departments in complex statutory litigation matters.

We are proud of our positive culture and the supportive employee environment we have developed, aligned to our shared values of:

  • Integrity: honesty and transparency in all dealings define the high quality of our people and our work.
  • Expertise:our experience and professional skills lead to outstanding results for our clients.
  • Respect:we respect and trust the talent, needs and intentions of our clients, colleagues, and team.

You can find out more about Rankin Ellison Lawyers at our website, , or on LinkedIn: 

About the Role

As a Personal Assistant, you will primarily be working with a Senior Lawyer within our Insurance Team. This permanent full-time position is a great opportunity for anyone looking to build a long-term career as a Personal Assistant.

Your responsibilities will include:

  • File management and document preparation.
  • Preparing and filing documents.
  • Managing files through Legal Panel Gateway, Personal Injury Commission, and Supreme & District Court portals.
  • Billing within Lexis Affinity.
  • Digital dictation.
  • Liaising with clients and other third parties.
  • Preparing Briefs.
  • Completing reports for insurer clients.
  • General administrative duties such as diary, office, and file management.

About You

To be successful in this role, you will:

  • Have substantial experience in the provision of administrative support, ideally within a legal or related professional services setting.
  • Have advanced skills in Microsoft Office Suite (Word, Adobe Pro, Excel).
  • Have a minimum typing speed of 70 words per minute, with a high level of accuracy.
  • Demonstrate a high level of organisation, focus and attention to detail, together with the capacity to manage conflicting priorities simultaneously.
  • Have excellent time management skills, with the ability to work independently and exercise initiative.
  • Possess well-developed communication and interpersonal skills, sound judgement and the ability to assess priorities and deadlines.
  • Be a team player with a positive attitude.

A formal qualification at Certificate III level in business administration or similar is highly desirable.

Experience using Lexis Affinity is desirable, but not essential.

Benefits

Our benefits include:

  • One on one training for the role will be provided.
  • Friendly and cohesive team environment.
  • Genuine work life balance.
  • Learning & development opportunities.
  • Competitive remuneration, commensurate with experience and flexibility.
  • An opportunity to become part of a successful and forward-thinking law firm.
  • Access to flexible work arrangements, with work from home opportunities.
  • Part-time flexibility available, with the option to work in school hours.
  • Office and team events all year round

If this sounds like your next opportunity, please click APPLY

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