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Operations Support Admin Supervisor

2 weeks ago

City of Swan, Australia WesTrac Full time $90,000 - $120,000 per year

Reporting into the Group Manager – Regional Operations, the Operations Support Admin Supervisor will be working full-time from our South Guildford location. This role ensures administrative systems and processes are efficient, cost-effective, and aligned with business needs. The role leads a team who delivers a centralised service model that enhances collaboration between regional teams and head office.

Roster:  Mon – Fri 8.5 hours per day (including unpaid meal breaks)

Location: South Guildford, WA

What you'll do:

  • Supervise and coach a team of 7 across payroll, mobilisation, purchasing, and property admin
  • Drive continuous improvement in administrative systems and cost efficiency
  • Oversee lease arrangements, renewals, and property-related expenses for ~150 properties
  • Maintain active contract registers and alert stakeholders to upcoming renewals
  • Support regional branches and contract sites remotely, ensuring consistent service delivery
  • Ensure accurate reporting for line managers to identify system and spend efficiencies
  • Collaborate with branch teams and support functions to streamline communication and processes

Skills and Experience:

  • Minimum 3–5 years leading administrative or office support teams
  • Proven track record in process improvement and cost efficiency initiatives
  • Hands-on experience with property administration (leases, renewals, bills)
  • Familiarity with payroll systems and mobilisation coordination
  • Exposure to procurement processes and purchase order workflows
  • Experience supporting multi-site operations, ideally in mining service industries
  • Strong reporting and stakeholder communication skills

Our Benefits inclusive of but not limited to:

  • Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
  • Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
  • Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute. 
  • Employee Referral Program– Opportunity to receive a referral bonus up to $5000 for applicable roles.
  • Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number : 4500