Executive Assistant to Director Planning and Place

• Be the driving force behind efficient leadership and smooth operations
• Full time permanent role
• Band 6: $94K - $103K per annum (dependent on experience) + superannuation

About the role
As the Executive Management Officer to the Director Planning and Place, you will support them by managing the operations of their office and coordinating administrative processes, projects, and communications across the Directorate. The role works closely with senior leaders within the Directorate to prepare and review reports, ensure timely responses, and deliver strategic outcomes.

Other responsibilities include:

• Providing high quality proof-reading, editing and fact checking of key documents in accordance with Council's guidelines.
• Maintaining the Director's timetables, diary and schedules for future activities and follow-up to ensure actions are taken to meet deadlines.
• Assisting the Managers to meet organisational and divisional planning and reporting requirements to both internal stakeholders and external bodies.
• Coordinating and participate in the preparation of reports, agendas and minutes for meetings.
• Monitoring the progress status and completion of actions set out in the Council Plan and Planning and Place plans, working with Managers to ensure actions are completed within timeframes.

About you
You are a highly organised and proactive professional with strong judgement, excellent communication skills, and a keen eye for detail.

You thrive in dynamic environments, can manage competing priorities, and enjoy working collaboratively with senior leaders. Your ability to maintain confidentiality and provide trusted, high-level support makes you a valued advisor and team player.

The following is also required:

• Degree or diploma in related administration or project management field with relevant experience or lesser formal qualifications and substantial experience in a comparable role.
• Strong attention to detail and the ability to produce high quality work within strict time limits, accurately and professionally in an efficient manner, despite conflicting timeframes whilst maintaining a strong attention to detail.
• Excellent verbal and written skills, enabling high quality correspondence, presentations and written material to be produced.
• Highly developed knowledge and an ability to display confidentiality and political astuteness.

Not meeting all the requirements for this role? We value diverse experiences for positive community outcomes. If you're excited about the position but don't perfectly align with the criteria, we still encourage you to apply.

Pre-employment checks
Progressed candidates must undergo pre-employment screening as a standard procedure which will include Employee Working with Children Check, New National Police Record Check and Evidence of right to work in Australia.

Pre-employment checks are not used by Glen Eira City Council to prevent any applicant from applying for this position. Each application will be considered on its merits.

Position Description
Executive Management Officer (Planning and Place) - Position

Apply NOW
All applications must be submitted online by clicking the 'Apply' button. As part of your application, you will need to:

• Attach your resume
• Attach a cover letter (no more than one page)
• Respond to the following screening questions which will appear as part of the application:
• Do you have a general understanding of the Local Government system in Victoria?
• Do you have any working experience as an Executive Management Officer or Executive Assistant?

Closing date:
24 August 2025 at 11.55pm

For further information or a confidential discussion please contact Rosa Zouzoulas, Director Planning and Place on or email

What's on offer
We have a great culture that is valued by all our staff. Teamwork, collaboration and innovation are a key focus at Glen Eira City Council. We will offer you:

• Flexible work options
• A supportive and collaborative team environment where your ideas are welcomed
• Access to paid training and participation in Council's Learning and Development programs
• Reward and recognition programs, Comprehensive leave entitlements
• Corporate gym memberships at Glen Eira Leisure

Working at Glen Eira City Council
The City of Glen Eira is a dynamic municipality located within the southeast metropolitan region of Melbourne, approximately 10 kilometres from the CBD. Council provides a range of services to over 155,000 residents from more than 160 cultural backgrounds and over 16,000 businesses.

Glen Eira City Council is a collaborative, values-based organisation that strives for innovation. Our 1,370 employees bring their diverse backgrounds and varied experiences and perspectives to an inclusive and flexible work environment, creating a unique and vibrant culture that is representative of the municipality it services.

Recognised as an Employer of Choice, we seek people who share our community focused values and have a desire to create positive local impact.

Glen Eira City Council prides itself on being an equal opportunity employer and a child safe organisation. As a Council, we are committed to:

• Providing a diverse and inclusive workplace that values the safety and wellbeing of children and young people, as well as all our employees.
• Receiving applications from people of all diverse abilities, skills, languages, cultures and backgrounds including: people with disability, Aboriginal and Torres Strait Islander people and LGBTIQA+ and gender diverse people.
• Reconciliation and supporting the Aboriginal and Torres Strait Islander aspirations.

If you are Aboriginal or Torres Strait Islander and require advice and support with the recruitment process, contact our Aboriginal Community Officer at

We value the knowledge, skills and talents that all people can share with our workforce and community.