Office Administrator 30 hours per week

2 days ago

Largs Bay, South Australia Envirogen Industrial Services Full time $60,000 - $80,000 per year

Envirogen, the leader in industrial services in Adelaide, is a family based business located in Largs Bay.

We have a great opportunity for an experienced Office Administrator.

This role will be 4 days per week 9am to 5pm.  This position is a central role in a friendly family business.

Our business has been trading for over 16 years.  We provide Civil and Industrial services to construction and industrial clients in South Australia.

As an Administrator, you will be responsible to:

  • Manage compliance documentation, including updating and maintaining the company's Skills Matrix, ensuring workers licenses and tickets  ie forklift, front end loader, confined space tickets, are current at all times
  • Scan, File and Sort Dockets, Timesheets, Invoices, Daily records etc.
  • Attend to emails & other business communication
  • Engage in direct client & fellow staff communication
  • Organize online inductions for new employees at various clients sites, using platforms such as Rapid Induct, Sitepass, Damstra and 3D Safety
  • Manage spreadsheets, information data bases and Client Reports
  • Input and Reconcile Fuel and other monthly accounts
  • Arrange Staff Training as directed
  • General office administration, data entry and document management
  • Maintain databases of information and distribute business communication
  • Provide administration support to the management team
  • Ensure all office resources are appropriately maintained
  • Participate with other staff in the general housekeeping of the office

Experience

The successful applicant will have a minimum of five years previous administration experience.  Preference given to those with experience in industrial/construction sector and familiar with licenses/tickets/induction programs.  Previous experience with MYOB would be advantageous. Must be competent with Windows and the Microsoft Suite

Essential Skills

The successful applicant must have the following skills:

· The ability to work co-operatively and effectively in a team environment

· Attention to detail

· Able to manage deadlines, multitask & work independently

· Be a quick and willing learner

· Respect for confidentiality and privacy of client and staff information and files

· The ability to work under minimal supervision and adhere to routine tasks until   completed to acceptable standards

· Be friendly, honest and reliable

· Be patient & courteous with a sense of humour

· Sound literacy and communication skills

· Competent general overall computer skills

· Good word processing skills

· Confident spread-sheet skills

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