Project Support Officer

Requisition No: 5505

Executive Division: Strategy Partnerships Corp Governance

Division: Strategy and Service Planning

Program: Strategy and Service Planning

Department: Risk and Planning

Enterprise Agreement: Varied Health and Allied Services, Managers and Ad

Job Function: Administration & Leadership

Project:

• Location: Footscray Hospital
• Employment Type: Fixed Term, Part Time
• Salary: HS3 Grade 3 Level 1-5

About the role:

This is an excellent opportunity for an experienced Project Support Officer to join the West Metro Local Health Service Network (LHSN) and play a key role in supporting the partnership between Western Health and Werribee Mercy Hospital. Reporting to the West Metro LHSN Director, the Project Support Officer will be responsible for the LHSN office administration, supporting governance and overall coordination across all workstreams and initiatives, as well as reporting to health services and the Department of Health.

Key responsibilties:

• Provide administrative and governance support, including acting as Secretariat, preparing agendas, minutes, and action items.
• Develop and distribute reports, updates, and communications to health services, stakeholders, and the Department of Health.
• Support and coordinate West Metro LHSN initiatives and workstreams.
• Monitor and report on project progress against timelines and milestones.
• Maintain standardised systems for project documentation and records management.
• Draft, format, and distribute professional correspondence, documents, and presentations.
• Build and maintain strong working relationships with stakeholders across Western Health, Werribee Mercy Hospital, the Department of Health, and other Networks.

About you:

• Demonstrated experience working in a project or administrative support role with multiple stakeholders.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills, including the ability to prepare clear reports, correspondence, and presentations.
• Experience in scheduling, meeting coordination, and minute taking.
• High attention to detail and ability to develop systems to support governance and project management.
• Skilled in problem solving and proactive in identifying effective solutions.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.

Position Description

About Western Health

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne's western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women's health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia's most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women's and Children's), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women's prison located in Ravenhall.

Why join us?

Compensation and benefits

• Competitive salary packages aligned with market standards.
• Health and wellbeing programs, including flexible work arrangements.
• Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

• Access the Western Health Learning Academy (WHA) for personalised learning pathways.
• Professional growth programs, including postgraduate studies and clinical education.
• Mentorship and career support.

Community impact and inclusion

• Make a meaningful difference in patients' lives through compassionate care.
• Join a workforce that champions diversity and inclusion.
• Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

• Thrive in a collaborative, compassionate and innovative team environment.
• Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact?

Simply click on the "apply" button and follow the prompts.

If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.

Closing date: 11:59pm on 26 September 2025.

Enquiries: For further information about this role, contact Charlotte Veldhoen via

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health does not accept unsolicited resumes/applications from recruitment agencies.