Project Coordinator

2 days ago

Smithfield, New South Wales, Australia d676a8e0-79cf-43e0-9b04-babb84200dde Full time $60,000 - $90,000 per year

Project Coordinator - Defence

The Opportunity

A unique opportunity exists for an experienced Project Coordinator to step into a Contracts Administrator role and take ownership of key sustainment and service delivery contracts supporting the Royal Australian Navy.

This role blends contract management with hands-on project coordination, making it ideal for someone who enjoys being directly involved in the day-to-day movement, scheduling and delivery activities that keep a Defence contract running smoothly. You will be the central point of coordination-ensuring services are delivered, schedules are met, stakeholders are aligned, and all contractual obligations are achieved.

Responsibilities of Your New Role

  • Manage Defence sustainment contracts, ensuring all service, delivery and performance requirements are met.
  • Coordinate service schedules, working with internal delivery teams, subcontractors and multiple national sites.
  • Liaise directly with Royal Australian Navy ships and Defence to organise deliveries, equipment returns and service timelines.
  • Oversee the full coordination process; quotations, documentation, invoicing and contract compliance.
  • Maintain all contract documentation including KPI reporting, CDRLs, contract registers, templates and performance reviews.
  • Lead quarterly and annual contract review meetings with Defence stakeholders.
  • Manage Defence-furnished equipment, spares, stocktakes and logistics activities.
  • Work proactively to ensure services are delivered safely, efficiently and in alignment with contractual requirements.
  • Support additional Defence-related projects and minor contracts as required.

This is a "hands-on" role-you are the person who ensures the contract is delivered end-to-end.

Experience required to make this your new role

  • Experience managing Defence or government contracts, or experience as a Project Coordinator/Project Manager supporting Defence programs.
  • Understanding of Defence procurement, governance and contract compliance requirements is ideal
  • Strong stakeholder skills with the ability to engage confidently with Navy stakeholders
  • Highly organised with the ability to plan schedules, coordinate competing priorities and meet tight deadlines.
  • Excellent communication, documentation and reporting capability.
  • Australian Citizen with ability to obtain a Baseline Defence Security Clearance.

If this sounds like the next challenge you're looking for, apply now.

For a confidential discussion, please contact Natasha on

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